The Benefits of Open Plan Cubicles for Los Angeles Businesses

The Benefits of Open Plan Cubicles for Los Angeles Businesses

Open Plan Cubicles May Be the Answer

Dividing an office space isn’t easy, but open plan cubicles can help businesses and nonprofits in Los Angeles budget for growth and be flexible during down times. Today’s cubicle solutions create an open and welcoming atmosphere while providing a space to focus.

The Workspace

Los Angeles is home to more than 244,000 businesses, according to the LA County.Gov’s Business page. No other county in the U.S. has more women and minority-owned businesses. Of all the decisions that are made in running an operation, the use of cubicles or desks may not appear to rank high in importance. But an office layout and the types of work surfaces used impact productivity and employee morale. Think of the pebble-in-the-shoeconcept. Something small that goes wrong eventually causes a tremendous irritation. And an office environment is no different.

The right equipment impacts work performance and eventually impacts profitability. Yes, a bookkeeper and even a graphic artist can work on a desk with a wobbly leg, but the imperfection is a distraction from the work that each person is meant to do and complete.  Open plan cubicles are an investment for maximum performance.

Flexible Solutions for Flexible Employees

Open plan cubicles can support employees who work in the office every day, salespeople who need to be out and about, and employees or freelancers who work remotely but need an occasional day in the office.  Since the cubicles are built for flexibility, it’s possible to have just one or two work areas and expand to several if the need allows.

Open Plan Cubicles Fit the Need and Style of the Work Function

For employees who need to be on the phone and making calls outside, a system like the EO Workstation by Global may work best while the Crossroads Workstation by ODS can work well for programmers and those doing data entry.  List the types of individual functions or departmental functions to get an understanding of the best cubicle systems. Consider the amount of time that’s needed to connect with potential clients, welcome visitors to the office, or stay focused on work internally.  One open plan cubicle system may not work for everyone since small businesses and large corporations all have a myriad of functions to keep them operating.

Cubicle Systems are Durable

Expect open plan cubicles to last thanks to well-manufactured parts. Cubicles give offices flexibility in how they fit together but they are made to last and withstand rigorous use. The systems are also equipped to handle cords and cables so it’s easy to plug in.

Use Benching Cubicles to Boost Productivity in Orange County

Use Benching Cubicles to Boost Productivity in Orange County

The Role of the Benching Cubicle

Orange County, California is a dynamic region that’s conveniently connected to Los Angeles and San Diego. Tech offices, gaming firms, and professional innovators seek the competitive edge.  A well-planned office layout contributes to productivity and, therefore, profitability. See how benching cubicle workstations play a role.

Staying Focused

In open office layouts, benching cubicles offer individuals the chance to focus without walling off co-workers. The partitions come in different styles and help absorb sound.  Workers in the same department can stay on-target together by working alongside each other. Benching cubicles have enough flexibility to create temporary project sites where employees from different departments and skill sets can come together as needed to work on the same project.

Allowing Communication

Benching cubicles aid in office communication since the dividers are less obtrusive than solid walls. Flexibility is key and the systems can be customized to match individual personalities. Openness promotes organic collaboration and creates an atmosphere of people being able to approach one another.  Benching cubicles also integrate well with technology so employees can plug in easily without disturbing those around them.

Aligning Teams with the Benching Cubicle

The cubicles with adjustable partitions make it easy to bring teams together from either the same department or leverage different skill sets to tackle one main project. Creative solutions can flow more readily than if workers were isolated.

Cubicles styles are also available to match the different functions of a company’s teams. An administrative team of a few people may find the Accelerate Workstation by Hon to be useful.  A sales team making calls or having prospective clients stop in may prefer the EO+ Workstation by Global or the Initiate Workstation by Hon.

Supporting a Brand

The clean look and space optimization that benching cubicles provide reflect well on the brand for employees, clients and vendors. The elements of look, function and style combine to create a workplace that has a high quality and attracts the talent a company needs to succeed.  All in all, a well-planned office environment that’s attractive shows that the employees are worth investing in and that they’re being supported.

Image Source: HON Open Spaces

Using Open Plan Workstations in Orange County

Using Open Plan Workstations in Orange County

The Orange County Mentality

Think of innovative Orange County and California companies, and gaming firms, tech or financial start-ups like Acorn may come to mind. Add automotive companies to the list of innovators. Karma Automotive got its start in the OC and manufactures environmentally friendly vehicles.  No doubt, there’s a lot of talent in Southern California with entrepreneurs who find a unique need in the marketplace and then work hard to provide a solution and capture their niche in the marketplace. However, keeping daily operations humming along doesn’t just happen.  A well-designed office space is key along with the right furnishings, like those in open plan workstations. Open office floor plans and workstations have been known to have key benefits and play a direct role in a company’s success.

Open Plan Flexibility

Open office floor plans have become standard because workspace configurations are easy to manage. But don’t just set up the workstations in just any pattern. The most effective offices are arranged with thorough planning and space design strategies. Know how the team functions and relates with their different responsibilities. Then plan work areas accordingly.

Be creative. Why not put the administrative team in the center of the room instead of in a distant corner? This way, it’s clear that they set the tone for communicating with everyone.  Sales and marketing can be near the front door and the project managers, developers or creatives can be positioned in an area that’s quieter and focused. Setting up and taking down workstations is easy.

Flexibility isn’t just in the layout but also includes workstations with height-adjustable surfaces like the Hover Height Adjustable Table by DeskMakers. It also offers easy power distribution and cable management when the height changes.

Open Plan Approachability

Using open plan workstations can create a friendly, business casual environment. Open plan workstations allow for approachability since people aren’t cloistered behind solid walls. This makes personal communication and collaboration easier than having to knock on doors or send emails.  Focus time is important so chairs can be arranged around small tables in a break type area or meeting pods used so others aren’t distracted.

Open Plan Durability

Easy to assemble furniture is durable. Veneer surfaces and premium materials make for a clean look and performance that can withstand rugged work habits. All mechanisms including brackets are manufactured well for maximum use over many years.

Choosing the Best Benching or Desking Workstations in Los Angeles

Choosing the Best Benching or Desking Workstations in Los Angeles

Benching / Desking in Los Angeles Digital Media

Digital media is a major force in Los Angeles’ entertainment industry and desking workstations are helping media companies equip their offices. Beyond the big studio names are a myriad of a smaller businesses providing services like visual effects and developing the next distribution technology. Change is a constant.  The workstations make it easy in an open office setting to expand with new hires and re-arrange departments without having to knock out walls.  Take a closer look at the benching or desking options and their benefits.

Interaction

Desking workstations allow for fluid interaction in an open office setting. They can meet a variety of needs.

Let’s say a production company needs dedicated space for handling the details of a shoot in LA or across the country, then a system like the Teamworx Open Plan Desking can work quite well. It creates a private work area while remaining open and accessible.  Need a few writers or programmers developing a web presence sitting together? Then the Hover Height Adjustable Table by Deskmakers can seamlessly fit a small group and provide personal and work storage space.

Efficiency

In an office that moves at the speed of light, communicating quickly with co-workers and then turning back to focus personally on work becomes absolutely necessary. A desking workstation like the Voi Open Plan Workstation by Hon has a sleek design and brings collaboration into the open office environment.

Movement

Many office environments don’t require employees to sit in the same spot throughout the day. Movement can trigger creativity and solutions to challenges. Create options for those who like to stretch or work at another setting for a while.  Benching or desking workstations like the G Series Desk Lounge or the Eleven Workspace Open Plan can accommodate non-assigned seating.  Or create a break area using modular lounge chairs that allow for personal space or are easily pulled together for small group discussions.

Defining Space with Desking

Walls aren’t the only way to define space.  Use whiteboards, office plants, and attractive tables or bookcases with can hold fresh coffee and healthy snacks to define specific work areas based on functions or departments.  Office plants are proven to invigorate workers while refreshing the air and absorbing sound.  Whiteboards can be rolled in place or shared for team meetings. Rather than have one break area, why not have a few smaller areas with fresh coffee, tea, muffins, fruit and vegetables brought in?

Employees like flexibility but they don’t want a feel that something is cheap and temporary. Benching or desking workstations are easily assembled, allow for flexible designs and yet are manufactured to last.

Reasons to Refresh and Improve Office Layout

Reasons to Refresh and Improve Office Layout

Steps to Improve Office Layout

A need to boost office morale and improve communication within or between departments are among the reasons to refresh an existing workspace and improve office layout. Today’s modular style furniture offers easy-to-implement solutions.

Let the Sun Shine In

Improve office layout by boosting overall morale with more natural light. Southern California is bathed in sunshine throughout the year, but office workers with desks removed from windows don’t get the benefits.  A 2014 study in the Journal of Clinical Sleep Medicine concluded that employees with access to plenty of natural light were more alert and productive during the day and slept more peacefully at night.  Another finding published in the Harvard Business Review showed that natural light in offices is more desired than on-site fitness centers and even perks like bringing one’s dog to work.  Make sure desks and work areas are within 25 feet of windows. For best results, install light tubes and larger windows.

Turn Private Cubicles into Group Work Pods

Changes in a work settings often evolve. While the company’s mission may remain the same, new client accounts or launches of product lines may be a call to improve office layout and allow workers  to streamline their communications.  New hires and workers from different generations can have unique expectations for what they consider a comfortable office setting. Stop and consider if your current layout allows members of different departments to communicate as effectively as possible.  Offices with multiple departments may want cubicles in certain areas to make work easier like a sales team that has to be on the phone. A finance department or production team may work best with open plan benching to share ideas and information with each other.

Use Modular Walls For Privacy and Transparency

Create a flexible conference room. When private conversations or group discussions are needed, install transparent architectural wallsto create boundaries within an open atmosphere. Equip the area with a wireless printer and flat screen monitor.

Create an Open Break Area

Many employees prize relationships in the work place. Provide an open break area with lounge chairsthat are clearly styled for individual, private space and other lounge furniture that’s easily configured for a small group.

The Mindset to Improve Office Layout

Refreshing an existing office space takes a little imagination and a knowledge of the available furniture and accessories.

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Benefits of Using Open Plan Cubicles in Los Angeles

Companies using open plan cubicles in Los Angeles are reaping the many office benefits they offer. Today’s many styles of open plan cubicles in Los Angeles provide defined personal areas without creating an atmosphere of barriers. In addition, re-configuring an office to accommodate growth over the years is easy and affordable.

Cubicle Styles

It’s important to understand what the many cubicle styles are in today’s office environments, and what works. Stylishly colored cubicles that blend in well allow a company to display its own distinct brand instead of a haphazard collection of desks or one-color partitions. Gone are the days of drab gray.  The modern office is all about color.  You’ll also find that many open plan cubicles in Los Angeles these days help alleviate the sense of claustrophobia. The EO+ Workstation by Global is a good example of modular panels that are visually pleasing and use translucent glass to let light filter through. This system works well in a spacious office or compact location. The Initiate Workstation by HON is similar to the EO+ and allows for each person to add their own distinctive touches to their workspace. When collaboration is important, consider cubicles by Friant like the Interra, Tiles, and System 2 workstations.

Easy Cubicle Configuration

Flexibility is important for large corporations in and around Los Angeles as well as entrepreneurial start-ups. New accounts or a need for better employee to employee communication can necessitate change.  Open plan cubicles can meet the fine line needed for discussion and idea sharing while offering privacy when a team member needs to withdraw from others and work in a focused manner.  Cubicles are easy to configure whether new hires come through the door or an office needs re-arranging to service a major account. Yet, the steel and aluminum parts are durable for a long life.

Considerations for Space Planning and Design

Knowing how to properly plan and design a space requires an understanding of what makes an office function well. Consider present needs and how the team is arranged and the impact of projected future growth.  In an open office setting, private areas become important for people who need to withdraw. A space doesn’t have to be large, but it should be defined in some way. Lounge chairs or hanging plants create boundaries without feeling like barricades.  Open plan cubicles make it easy to provide defined workspace, personal break areas and places for shared equipment like copiers.

Image Source: Friant

Office Design Layout Best Practices

Office Design and Layout Best Practices

Setting up an office or re-designing an existing office design layout that creates efficiencies on the job and provides a welcoming atmosphere takes an understanding of corporate needs and individual behaviors. Here are the best practice principles that companies throughout Southern California can use to lay out an office.

What is the Purpose of Your Office?

Knowing the purpose of the workplace may seem obvious. Work has to get done, clients and customers serviced, and payroll met. The reason those functions exist is to support a company’s vision and mission.

A vision statement shows what a company aspires to become while a mission statement reveals how the organization carries out its daily tasks. Plan and design an office design layout that supports current work while allowing flexible options for future change.  A production company near downtown Los Angeles may plan to roll out a series that inspires residents of different races to work together in their communities, while an accounting firm in Glendale wants to be known as setting the highest possible standard of integrity.  Having a clear vision and mission statement and then making sure every employee understands why they come to work each day to a space that’s well-organized provides a competitive advantage. This boosts morale and creates a motivated workforce.

Now let’s dig deeper.

What is an Office Space?

Today’s digital world makes working remotely possible in many professional industries. But the work begins with a specific location. An office serves as a central hub of identity and communications for employees, vendors and clients.

A good example of identity is in today’s university systems. As you drive through Los Angeles, Orange Counties and the Inland Empire, you’ll notice signs for branch campuses of many different colleges and universities.  Although higher education is decentralized, the core values and mission come from a central location.  A franchise is also a good example of a central office with standards and values that’s replicated through like-minded locations.  One obvious way an office can form a clear identity is through its design and set up.

How Do Employees Use the Office?

Employees in different industries are going to use offices in their own unique ways. Knowing their needs becomes critical in creating an office design layout that serves everyone’s purpose.

For CPAs in an accounting firm who may want or need their individual space to focus and talk to clients, executive desks may be the best option. For marketing firms with designers, writers, and other creative professionals who have to come together to brainstorm and then complete their work, shared desks and workstations can work well.  Real estate brokerages have agents who are primarily out with buyers and sellers, but need an office space to copy papers, consult with their clients and sign contracts.  Know who’s in, who’s out and what percentage of time the space is needed. Understanding this will help you choose the workstations and private desks that fit your office needs.

Do Clients Use the Office?

Professional firms vary widely in how clients use an office. Small web design firms may go out 90% of the time to see clients while clinics and law firms will often have clients or possible new clients stop in.  Every office should have a multi-use space that can be comfortable for people stopping in and gatherings for staff. It can be a functional space for meetings and trainings and act as a marketing tool that convinces potential clients to do business with your company instead of a competitor.  Use a reception desk and guest chairs that invite someone to step in and sense a connection.

Office Atmosphere

Included in a well-planned office are the elements that contribute to the overall atmosphere like lighting, temperature and personal effects. Maximize Southern California’s abundant sunshine, use smart controls for energy efficiency, and create an area or defined zones for people to pull back from deadlines and the crush of work to be quiet and get refreshed.

Image Source: Friant

Use Benching Workstations to Create A Cohesive Workspace in Los Angeles

Use Benching Workstations to Create A Cohesive Workspace in Los Angeles

Companies of all sizes in Los Angeles can maximize space and create a positive work environment by using benching workstations. Use our office layout system guide below for a seamless flow from the front door to the storage areas.

Flow

A well-designed office space has a seamless sense of organization whether, it’s a studio in Playa Vista or a high rise in Century City. It’s not just people working away on laptops or chatting with clients and vendors.

It’s important to realize a flow should exist from the moment someone enters the reception area. Consider how the appearance of the reception desk and guest chairs impact an office environment.  An organic flow would lead naturally to a work area with benching workstation configurations. Options include seating for several workers in a length-wise arrangement like the Icon Open Plan Workstation by AMQ.  Create a different brand appearance and visual impact with rounded benching workstations like the Intermix Work Open Plan Desking by First Office or the Verity Open Plan Benching by Friant.

Definition

Imagine a large office space that literally has no internal walls. Areas can easily be defined even in such open office settings. The style of desks and workstations set expectations so walls aren’t needed.

Benching workstations are flexible in their configurations and different shapes can delineate specific departments. A production team of designers or engineers can use one particular shape and cluster while a separate style can be for administration.

Break areas can be established with individual chairs. A creative approach would be using modular lounge chairs to establish relaxation centers between departments or in one central area. This addresses the need for a shared experience while respecting individual privacy and down time.

Expectations

A well-designed office lays out expectations for each area and helps employees respect the company. A 2017 Gallup study, State of the American Workplace, concluded that staff who have a personal area are 1.4 times more likely to be engaged in the workplace.

Space planning and its successful application reflect a company’s brand and speaks to the corporate culture. For younger companies, a cohesive office speaks to staying power and allows workers to look to the future.

An established corporation can refresh its office space using current benching workstation solutions and add a new vibe to the surroundings.

Image Source: Friant

Mastering the Activity-Based Office Layout

Mastering the Activity-Based Office Layout

What is an Activity-Based Office Layout

To promote a more productive office, steer clear of the traditional and stationary individual work desks.  Instead, try an activity-based office layout — with work zones, collaboration areas, and places to focus.  The activity-based office layout is a variation on an open office floor plan and foster activity-based working.  Activity-based working means that instead of specific one-man desks where a person works all day, employees can access a variety of spaces throughout their work day. Informal areas are a fit for impromptu meetings and personal areas are available for phone calls and a chance to retreat briefly from a workstation.

Office Layout – Workstations

An activity-based office layout lets employees work in areas that are personally comfortable. Sometimes it’s necessary to work closely with other team members, so select workstations with the styles and customizable features that support a team’s needs.  Privacy is often an issue so choose desks and open-plan benching with partitions that can be removed or installed.  There are many quality workstations available today that are designed for the different personalities that make up a team, along with the needs of individuals. The G Series Desk Lounge is a good example, with a layout that can provide room for four workers, and a casual seating space with a sofa-type cushion. The workstation can be configured if people want to work in pairs or if someone needs to work alone, and the desk surfaces are height adjustable.

Office Layout – Joint Areas

What happens if a focused conversation has to take place and others can’t be interrupted? Create an area for collaboration!  When designing an activity-based office layout even with small workspaces, there are plenty of options for creating collaboration areas. Conversation pods, or co-op meeting spaces, and modular lounge furniture that is easily re-configured make it possible to get ideas out in the open without interrupting flow in designated work areas.  Also consider architectural walls that define space but let light filter through the room.  If spaces seem cluttered and tight, consider what furniture can and needs to go.  A design firm in London, Oktra, did an office overhaul so more collaboration among team members could take place. The company tossed 30 percent of its desks and increased the size used for sharing ideas. An area was also created for employees to use their phones.

Office Layout – Concentration Zones

Healthy boundaries are needed in the workspace — and key for the activity-based office layout. Employees are a mix of introverts and extroverts.  A constant barrage of communication indefinitely can wear people down, and introverts especially need to be able to have a chance to pull back from others when necessary.   Create concentration zones with individual pods, like a privacy booth from KI. Its design reduces surrounding noise and restricts peripheral vision.  Also, playing quiet background music like instrumental jazz and using plants to demarcate space can help create areas for taking a personal call or getting into an assignment.

More Office Space Ideas

When considering to revamp the workplace with an activity-based office layout and create a productive setting with a personal touch, then present a concept and ask the employees for their ideas on designs and touches that they’d like.  There are many things that can be done, even if initially it seems like an impossibility.  For example, if the office can’t afford to install a company gym, maybe consider installing a treadmill or two. That gives employees chances to take a walking break during the day.  It’s also a great idea to keep your office happy with food.  You can bring in catered coffee with a barista once or twice a week, depending on the budget, or have a monthly taco bar.  Bottom line: create spaces for these type of activities that encourage your staff and keep them happy.

2010 Office Furniture offers expert ideas for companies in all industries needing furniture that fits available spaces, goals and objectives. Submit your needs here to get input on space planning, ergonomic furniture and the accessories needed to create an office that brings the most out of people while providing a positive office and work experience.

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Leading Principles of an Effective Office Layout

What is an Effective Office Layout?

Principles of an effective office layout that are followed well should lead to an environment that creates connections between people and supports a successful workflow. Layout and design principles aren’t just for huge corporations in downtown Los Angeles or tech giants in El Segundo. They’re needed in all industries, big and small.  Universities, tech start-ups, leading corporations and small businesses all need to consider the impact of an office on people — how space is utilized, and how relationships between departments affect workflow. Employee morale and wellness become underlying issues to address.  Read on to consider these office layout principles and how to adapt them.

The Office: Personal Collaboration

Offices can welcome or intimidate. They can also inspire creativity or reveal stress and clutter. Workspaces impact people in every industry, including academia. An office design research study from 2011 showed how students were impacted by the office layout of their academic advisor’s office. The author, James Eckerty, concluded that “our physical environments can be a powerful tool for creating welcoming and collaborative environments.”  Effective layouts were “spacious and neatly arranged,” wrote Eckerty, “and allowed for students to make eye contact with their advisor and also easily see the computer.” In the study, about half of the students surveyed noted that seat placement set the tone for the meeting.

To stimulate collaboration in a private office setting, consider using desks with comfortable guest chairs. Enhance the office layout with a potted plant to create a relaxed atmosphere.

In an open office setting or spaces with cubicles, there are creative seating arrangements that can be set up for focused conversation like Focal Point by OFS or Co-Op Lounge by Arcadia.

The Environment: Personal Wellness

A pleasing environment boosts productivity and keeps morale high. Natural light and green plants are considered essential for a pleasant office environment. Bringing nature indoors adds an aesthetically pleasing element to the workspace but it also has important health benefits.  Maximizing natural light infuses employees with energy and helps maintain a physical rhythm that promotes a restful night’s sleep.  Plants reduce the amount of bacteria in the air and provide needed humidity. They also offer a change of scenery and color.  Movement is another feature of an optimized office layout. Height adjustable desks and tables offer flexibility. Ergonomic chairs support natural body movements to reduce pressure on the spine and joints.

The Space: Personal Time

During the early to mid-20thcentury when heavy manufacturing ruled the economy, companies ran in strict top-down fashion. Executives had their personal space to create the directives that mid-level managers and laborers had to follow.  However, today’s thinking economy that’s digitally driven and connected has created a greater need for collaboration and consensus. Open office layout and desk arrangements and cubicles make sharing ideas and data easy.  Personal space to regroup and focus mentally now becomes important.  Make sure to provide a lounge or space where it’s easy to take a snack break or work individually. Provide seating options that are flexible and can be arranged for one person’s needs or for a casual interaction.

An Office Layout for Your Most Important Resource: Employees

Don’t forget that as a business, your most important resource is the people that work for you.  Following these principles of an effective office layout can keep personal satisfaction high and lead to greater productivity.  But effective offices don’t just happen. Workstations, cubicles and break areas need a well-planned space to provide maximum support.  If you are interested in designing your office for a more effective office layout, please don’t hesitate to ask us for help.  Our office furniture experts are here to guide you and help you every step of the way.

Read also: The Basic Criteria for a Good Design and a Good Business

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