Trying to calculate how much space you need for your office layout is no easy task. Industry guidelines state that an office should have about 250 square feet per employee, but the amount of space that’s really needed can vary widely. Let’s look at the basics below and assess the variables to measure.
Consider the Number of People
Determine how many people are impacted and their needs. Individuals play different roles. How many are admin, sales, or in a technical capacity like engineering? A nonprofit organization will have admin and those designated to carry out the program. List the number who need private offices and individual desks and how many will share workstations. Also, decide if the number of people that will be working today will stay about the same for the near future and then decide if growth will be likely or if fewer people, especially in the case of freelance or temporary help.
Measure the Room and Open Space Sizes for Layout Planning
If existing rooms are permanent, then you can measure the available open space and how much room each department may need. In a large open space, temporary rooms can easily be constructed using architectural walls and work spaces designated with today’s flexible cubicle systems.
Decide on Storage Space and Use
Storage can be done in a layered fashion. A designated central area, departmental storage with filing cabinets and personal storage at workstations and private offices are all options. It’s easy to amass clutter so make sure that what’s needing stored has a lasting purpose. Just like people moving in or out, storage needs can change.
List Out the Overall Facilities
The space you need and have available is unique to you. There are variables that will certainly impact the footage needed for your optimal office layout. Make sure to consider space and furnishings for:
- Reception area – how much space do you need for a reception desk and guest chairs
- Computer room to house servers and other related equipment
- Break room – refrigerator, sink, cups, plates and table
- Copy area and designated work area that salespeople may need to assemble collateral
- Training area – will space be set aside for a designated training area?
- First Aid and Emergency supplies – usually kept in a break room and restrooms for smaller companies
Have fun and be creative, and just make sure to plan your existing office space as effective as possible!
Read Also: Designing Your Office Space From Top-Down to Bottom-Up
Main Photo: Groupe Lacasse Upswing Chair
Resources & Special Thanks to Respective Product Manufacturers: Groupe Lacasse