How To Set Up An Office Space

How To Set Up An Office Space

How to Arrange Office Furniture for Comfort and Productivity

Comfortable and efficient office spaces happen with proper planning. Ones arranged most effectively are adaptable for the future. Facility managers tasked with office space set up or reconfiguring a floor space can follow these steps to choose the furniture that meets the needs of staff and serves the company’s goals.

Plan for the Right Amount of Public and Private Space

An open office plan compared to spaces divided by cubicles and individual desks changes the type of furnishings used. It’s possible to strike a balance between the two and that means choosing a third option.

Open plan benching gives employees the chance to communicate and share ideas while giving an office an open and airy look. However, private spaces can’t be ignored or forgotten. Those can be created with private enclaves such as co-op lounges or can be configured by putting together individual lounge chairs for the appropriate office space set up.

Dividing the office into work areas using cubicles allows for greater personal focus on tasks. Distractions are reduced or removed and allow for a feeling of ownership of spaces. Cubicles today don’t have to be the same traditional shade of gray. Translucent panes of glass and panels with a myriad of earth tones allow for many inviting options. Employees can then feel like they’re walking into an area that has personality.

Desks that are clustered in sizes of about four users can have privacy panels that provide a mix between totally open benching and the cloistered look of cubicles. An office area still has a light and open appearance while each worker has their clearly defined work and personal space.

Offices can also be divided up among small teams, so that four people are together in one area and perhaps six or seven in another with cubicles creating boundaries.

Modular desk systems make future adjustments easy and minimize disruption.

Plan for Health and Wellness

Ergonomics should rank high as a consideration for choosing furniture. Employees who use chairs that adjust to the body’s natural weight and movements are less prone to aggravate lower back muscles and hips.

When desk surfaces are at height that allow for computers to be at proper eye level then strain is reduced on shoulder and neck muscles.

Its important to note that ergonomics isn’t just a passing fad. A guide from the Mayo Clinic details the importance of the office environment on the health. For sitting, a person’s neck shouldn’t be bending forward to see the computer screen. A monitor should be about an arm’s length away while hands should be at or just below elbow level.

Keeping furniture clean should be a priority. Purchase items that don’t have small cracks and tiny places for bacteria to build.

Plan for Adaptability

The days of one desk size fits all is long gone. Now it’s realistic to give employees the option for sitting, standing, and adjusting surfaces for someone’s height and comfort. Look for height-adjustable tables to use with teams and height adjustable desks for single users.

Knowing these preferences shows the staff that the company is invested in them and can result in a nicely productive atmosphere. The little things that keep people happy can add up to offer a large competitive advantage.

Finding Help for Your Office Space Set Up

Don’t go it alone when setting up an office. 2010 Office Furniture can provide expert guidance based on over four decades working with executives, managers, and purchasing agents in a variety of industries throughout Southern California.

Have particular ideas and want a quote? Click here to call in, email, or submit your needs online.

Read Also:  Leveraging a Professionally Designed Workspace for Long-Term Gain
Main Photo: AMQ 3F Hanging Panels
Resources & Special Thanks to Respective Product Manufacturers: 
AMQ

First Impressions of Your Office Explained

First Impressions Of Your Office Explained

3 Tips to Welcome Visitors in the Reception Area

Businesses with regular walk-in traffic can enhance their customer connection by paying close attention to the first place that’s noticed—the reception area. First impressions do count. Furnishings in the reception area that meet the following guidelines will enhance interaction and create a positive brand experience.

Tip 1: Provide Color

When we meet another person, the science of first impressions is at work. Their eyes and smile can create a connection and reveal something important like their confidence or nervousness. A sincere smile that reflects a caring attitude wins over hesitant customers and creates a strong bond among allies.

Furniture in the reception area can act the same way. A sofa, chairs, reception desk and walls that are color coordinated can put questioning customers at ease and calm the nerves of top talent job applicants wondering if the company is the right fit.

Vary the colors depending on the type of business. A financial planning firm can have a business casual look while a graphic arts company can experiment with bolds and pastels.

It can be a refreshing and inviting area after an elevator ride or walking in from off a busy street.

Tip 2: Offer Comfort

Reception areas don’t need to be ostentatious but rather comfortable. Someone who has to wait for several minutes before their appointment should be able to sit on chairs that support their weight evenly and on sofas that make it easy to sit on and aren’t an embarrassing struggle to climb out of.

Attention to comfort is tangible evidence of caring about the needs of others. Businesses and non-profit organizations operate to meet needs and solve problems of paying customers and clients and program recipients. A reception area that’s comfortable for all shapes and sizes creates trust and goodwill.

Add one or two small tables and even a small appliance to chill water bottles.

Make the reception area a brand statement.

Tip 3: Ensure Quality

Investing in quality furniture for the reception doesn’t have to bust a budget. There are mid-range pricing options for products that are durable, comfortable, and innovative in their design. Sleek and curved desks have a different aura than heavy desks that act like barriers.

Selected furniture should be easy to care for and clean. Chairs or sofas with small cracks and openings can be hiding places for bacteria that creates odors.

All About First Impressions

A reception that shows thought and care in planning and decorating makes a subtle statement and first impression regarding an organization’s capabilities.

Purchasing furniture for a reception area or offices frequently raises questions and needs around space planning. 2010 Office Furniture provides expert planning services along with an array of products. Browse the site and then click here to describe your needs.

Read Also:  Practice Makes Perfect in Office Design and Planning
Main Photo: OFS Elements Reception Desk
Resources & Special Thanks to Respective Product Manufacturers: OFS

Art Friendly Office Spaces: Art for Art

Art Friendly Office Spaces

Art Friendly Office Spaces: Art for Art

The challenge when designing offices is incorporating art and style. Some businesses with niches in design, art and marketing would love a few touches of inspiring pieces that will make an office look great and feel great for everyone. However, the challenge with being creative with the design of a space is when you start to become stale and content with the current style of your office.

The important things to consider when incorporating a lot of art in the design of an office space is making it feel more at home rather than weird. It is very helpful to put your perspective in designing in a global environment, rather than designing with a single personality in consideration.

The challenge in incorporating art in the workplace, for some is a luxury, a rather lucrative investment to input in a business. However, when it comes to office design, arts’ impact on the workplace has various positive effects explaining why more organizations are embracing and welcoming it in the workplace.

How does art boost productivity in the workplace?

It Promotes Focus and Eliminates Distraction.

Incorporating art in the design of a workplace encourages focus and boosts productivity. Just like a home, when a place looks clean, feels clean, bright and relaxing, the people in it feels enriched and feels happier, making them look forward spending more minutes or hours inside that area. The same goes with the office setting. The more appealing it is to your employees, the more they look forward in working and contributing something essential and productive to the business.

It Reduces Stress Levels.

Art inside the workplace is not just merely decorative. Some studies even suggest that art pieces in the workplace can reduce stress levels, inspires creativity and even encourages collaboration and expression of opinion among colleagues. Creating an environment that reflects who the business is and reflects how people work makes it conducive for work, promoting a boost of creativity in the office.

It Infuses Interest in Specific Areas in the Workplace

The boardroom and the reception area are where artwork is usually featured. However, with the open plan as a favorite layout option for most offices nowadays, artwork is being included even in the working areas, corridors as well as the breakout areas in the office. Putting interest in these areas makes every corner of the office a worthwhile abode to embrace on a day to day basis.

Office design has reached a point where it is all about comfort for the people in it. It evolves in making work enjoyable, while boosting creativity and productivity in the process. Empowering the office space also empowers the people and the organization.

Read Also: The Science of Color & How it Affects Your Office
Main Photo: ERG International Carlton Lounge
Resources & Special Thanks to Respective Product Manufacturers: ERG International

Illuminate Your Office Space Intelligently

Illuminate Your Office Spaces Intelligently

WHAT YOUR INTERIORS SAY ABOUT YOU

Your interiors say a lot about the design and the overall appeal of your office. This appeal does not only apply to your clients but as well as the people working for you. The office furniture and other tangible aspects inside the workplace tells a lot about your business and is the winning factor on how to achieve a successful and productive work atmosphere.

However, some businesses do not realize the importance of lighting in the office premises. Industrial lights may seem to be a standard or an already acceptable source of illumination inside the workplace. Unfortunately, this is not always the case.

The best quality of light perfect for work is ALWAYS daylight. It varies and adjusts naturally during the day. Such natural adjustment is gentle to one’s vision and it also provides a visual delight as colors are rendered accurately. Another factor that makes natural light the best lighting for work is that it’s free and cost-effective. Large glass windows surrounding the workplace is a great idea to naturally illuminate the workplace.

This may not be the case always. With so many skyscrapers around the commercial area, there are not enough daylight that can supply illumination in the work place. Here is where artificial lighting comes in the picture. Choosing the right type of artificial illumination for the working environment is a large factor in satisfying the comfort needs an employee will experience in the area.

Here are some tips on how to complement the available day light in your working spaces to ensure that quality and quantity lighting, minus the extra overhead cost is available all throughout the day in the workplace.

NATURAL LIGHT IN WORKING SPACE

To make the most out of the natural light available in your offices, opening areas and allowing a greater flow of light from the windows is the first step. You can use glass walls as dividers for cubicles and offices instead of dry walls to allow more light to come in. This makes you use less artificial lights during the day reducing energy consumption in the workplace.

Skylights can also another option to get more natural light inside the office. More natural light means more energy coming inside the office. It also helps in making the people inside more alert. A gloomy, dark office can make anyone longing for a relaxing afternoon nap.

BRIGHTER IS BETTER

Nature is far too beneficial compared to artificial lighting. However, natural lighting is not always available especially when work goes as the unforgiving hours in the morning. Making sure that there is sufficient enough with quality illumination during this hours in the office adds to everyone’s work productivity.

Pin lights would be ideally located close to each other to provide more elimination. White walls can also contribute in making your working areas brighter.

Light-colored office furniture can also make the room look brighter and it clean too. Metallic surfaces can also help reflect light to further brighten your area and accessorize the look of you working spaces too. They are both appealing, decorative and illuminates your indoors too.

Read Also: 3 C’s of Office Interior Trends
Main Photo: Rouillard Kopa Stools
Resources & Special Thanks to Respective Product Manufacturers: Rouillard

The Basic Criteria for a Good Design and a Good Business

The Basic Criteria For Good Design Business

The Basic Criteria for a Good Design and a Good Business

A good business can be attributed to many things. A good boss, a great management, great working conditions and a place for growth and belongingness. Offering such ideal situations to your employees helps not only in creating a good business, you are creating a lasting and growing business that is bound to success.

Parallel to design, there are many criteria that defines what a good design is and how it can contribute to the greatness of a business. Here are some key concepts you should pay attention to be able to apply good design and achieve good business in your organization.

Empathy

Solving problems and improving lives has always been a mission of organizations. Providing a product or a product that offers empathy to its clients is what makes a business sell, grow and last. Meeting the needs of the users or your target markets keeps you in the game of the competition, reaping ROIs and profits along the way.

The same goes for design. You should have empathy towards the people that use and makes a living out of your business. Showing empathy to your employees reaps loyalty and productivity – two factors that makes any endeavor a success.

Identifying the areas where your employees experience discomfort makes them realize that you pay attention to their needs and is more than willing to offer the best working conditions to them.

Proving better lighting and ventilation to working areas, adding a pantry where they can spend their lunch breaks, investing in more comfortable chairs or adding an office gym to your office are just a few of the comforts you can provide to your employees.

Value

Contributing value through the design and changes that you implement in your working areas does wonders for a business. Adding relaxing office furniture in the work place does not only add value to the aesthetics of the office. It also adds value to the health and wellness of the people working for you.

Investing value to your employees – seminars, training and coaching sessions, better facilities, bigger and brighter offices, is investing value to your business. The more positive you invest in your business, the more value your people can provide to you and to your clients.

Inspiration

Galvanizing and engaging society, community and environment keeps everyone growing, starting from your people to your business in general.

Giving a corner or bigger office to employees who excel in the workplace gives inspiration to the others that their hard work will always be reciprocated with something good.

Ethics and Responsibility

Contributions that realized and transforms communities, the environment and lifestyles make a business grow and gain respect from the market that they evolve in. But how can one incorporate ethics and responsibility in design? Introducing green architecture to the working place is a business’s contribution in making the world a better place to live in, no matter how cliché it may sound. Supporting local suppliers and businesses that may aid in your business is another way of being socially responsible for the growth of the community surrounding around your organization.

Sustainability

Minimization of waste and environment footprint. Using recycled paper or having recycled office furniture upscaled for further use in your working places are simple ways in minimizing waste in the office. LED lights and promoting the use of natural ventilation is your business contribution to society and nature.

Progress

Pioneering the future and presenting strategic value to businesses and communities. To make a business a good one, an organization that exist not only for profits but also for contributing to the greater good is a company where people would want to be a part of. You’ll see talents of different colors and personalities wanting to be part of your organization, willing to contribute productively and wholeheartedly to your business and the visions that the organization believes in.

This and more is what great businesses are made of. It may be difficult to achieve all of this at once, but it is nothing impossible to do.

Check out our Maverick Showroom in Los Angeles

Read Also: Office Inspirations
Main Photo: OFS Pind Table
Resources & Special Thanks to Respective Product Manufacturers: OFS