Choosing the Best Office Dividers and Filing Systems

Best Office Dividers and Filing Systems Allermuir Mollie Chair

People are social creatures, and a well-planned office with strategically placed office dividers will bring employees together, yet allow them the personal space they need in order to focus.

But don’t fear the gray cubicle.

Plenty of cubicles are designed with workstation dividers with storage for filing, and free-standing partitions, bring color and serve to unify work areas rather than actually separate employees into an impersonal environment.

Photo: Friant Novo Modern Workstation

Office dividers and filing systems should be part of a complete office floor plan.

Photo: Rouillard Agora Credenza

Why Use Office Dividers

Dividers that are modular or are easily movable bring balance for employees, giving them a space to focus on tasks while allowing collaboration. Permanent walls create separation and often act as a barrier to an organic flow of ideas and problem-solving conversations.

Employee well-being is another reason to use partitions. Privacy screens that attach to open bench seating plans and work pods, along with larger partitions, can reduce the spread of germs from concerns surrounding viruses like Covid, the flu, and the common cold.

In open office floor plans, sound reverberating unimpeded is an irritant. Employees often retreat through the use of earbuds or headphones, but they block out possible opportunities for communication.

Specialty panels like the Snowsound Baffle Ceiling Panels or the Nevins Ariel Acoustic Hanging Panels act as sound barriers while letting light flow from one part of an office to another.

The many different types of dividers available help make the office a welcome place.


Photo: Nevins Ariel Sound Panel

& Photo: Snowsound Baffle Sound Panel

Options for Office Dividers

Modular workstations come with dividers in an array of colors and fabrics. Choose styles that reflect the brand and the temperament of the office. Bold colors like red can speak to leadership qualities while softer blues provide quiet inspiration.

Plan out the use of dividers from the entryway to the individual departments.

Need a meeting space?

Architectural walls define places for group conferences or smaller meetings. Aesthetically pleasing areas can be established to hold online meetings with employees who are remote or working a hybrid arrangement by switching between the home office and corporate office.

Photo: Trendway Clear Wall

There are other types of office dividers for use with floor plans.

Try to guess what they are.

How about indoor plants?

Hanging baskets of plants, tables with arrangements, potted plants, and greenery dividers using succulents define workspaces from common gathering spots like break areas or lounges.

Fabrics can work, as well. Decorative pillows stuffed in bookcases can fit within many office designs like resimercial styles, the modern industrial office, or a minimal office like the Scandinavian layout.

Your creativity in how you divide office space can be like an unsung hero in making the workplace comfortable.

Filing Systems

Another way to break away from traditionally dull furnishings is to re-imagine the use of filing cabinets and drawers as office dividers. Now, this isn’t to knock those heavy-industry style metal filing cabinets.

They’ve served companies well and continue to do so, but there are more attractive counterparts that look less intimidating and don’t need WD-40 to grease the tracks.

Different filing cabinet options are:

  • Vertical
  • Lateral
  • Fire Resistant

And remember that modular is in because it’s practical and flexible.

Consider OFS Hitch Shelf and Storage, a modular unit, “using a simple system of blocks that clip together for a shelf with endless configuration possibilities.”

Low profile cabinets like the DeskMakers Catalina Cubbies can be used for work or storing personal items. This flexible filing and storage can be stacked to provide a sense of room separation without feeling like you’re blocking someone out.

Want to make a statement?

Go bold with Bella Shelf Storage, a fun, circular design. Want to know something unique? You don’t need any tools to assemble this since “The inner panels of Bolla coil in, and natural compressive force holds the system together.


Photo: Scale 1:1 Bolla Shelf Storage

Why plan your filing and office storage systems? Because they help keep the office clutter-free while having potential to enhance the overall ambiance.

Get Answers

If you need help choosing the right office dividers and filing system, or have questions on how to get maximum productivity from your team — connect with us! The staff at 2010 Office Furniture is more than happy to share our knowledge based on a combined half-century of advising and providing furnishings for clients that rank among Southern California’s most distinguished corporations, nonprofits, and small businesses.

Contact us and share your needs.

Read Also: Ways to Help Create Social Distancing in the Office
Main Photo: Allermuir Mollie Chair
Resources & Special Thanks to Respective Product Manufacturers: AllermuirFriant, Nevins, RouillardScale 1:1Snowsound & Trendway

How to Help Protect Workers in Open Office Floor Plans from Covid-19

How to Protect Workers in Open Office Floor Plans From Covid-19

(IMPORTANT NOTICEThe recommendations on this article on how to help protect workers are NOT from health experts, and have not been medically tested nor proven as an effective cure or prevention for COVID-19 or any other diseases.)

Open offices are facing changes as companies work to maintain a healthy workforce and answer today’s most critical question: How to protect workers from the risks of Covid-19.

Don’t expect drywall to suddenly appear and start separating workers. Risk mitigation plans can include modular furniture solutions to maintain an open office atmosphere while helping to protecting

How Open Offices Became Popular


Photo: National Epic

As Silicon Valley started booming in the early 2000s, start-up tech companies needed talent to work closely in collaboration with each other. Office spaces without walls provided a non-traditional communication flow that worked well.

The rest is facility history as companies in all industries found that open offices were budget friendly and flexible. It was easy to add workstations when hiring more workers or change floor plans to accommodate fewer workers. Permanent walls were a mess and costly to re-configure.

Why Open Offices were Criticized

Privacy became something of the past and the hoped-for collaboration took a hit as employees wore earbuds and noise cancelling headphones to block out the conversations and phone calls of co-workers.

Instead of providing a place to focus, critics said the open office was filled with distractions.

Open Offices Needed Private Spaces


Photo: Senator Group Chemistry

That shift created the need for personal break areas and one-on-one or small group meeting spaces. Office furniture reflected that demand with innovative meeting pods and the design of flexible workstations.

Open Offices Risked Germs Spreading Before Coronavirus

An office space is a breeding ground for bacteria and germs passed from one person to another. Moist droplets travel whether they’re in the restroom, the breakroom or on the main office floor. In 2011, a Danish study found that open office workers had a significantly higher incidence of sick days than those working in “cellular” or individual offices. The findings were published by the National Library of Medicine.

But there’s no need to cancel the open office floor plan. Help protect employee health using modular furniture and accessories.

How Open Offices are Using Modular Solutions for Protection


Photo: Friant Shield Panels

Open offices faced criticism, but just think of all the open spaces people normally gathered in like neighborhood pubs and restaurants, sporting events, concerts and parks. Innovative solutions are already available.

An array of protective office shields and dividers are available through 2010 Office Furniture:

The different styles of dividers allow you to help protect workers without making them feel isolated or cut off from other co-workers. You can help reduce the risk of spreading viruses but maintain an atmosphere of collaboration.

Space Planning for the Office in the Post-Pandemic Era


Photo: Friant Novo & Dash

Adjust floor layouts to create physical distancing. The International Facility Management Association (IFMA) takes a comprehensive approach to planning offices for employee health and well-being. In its online coronavirus resource center, the IFMA recommends thorough space planning.

Adjust workstations to give employees the recommended six-feet of physical separation or purchase new, flexible workstations.

Know how many office visitors to allow in at one time and eliminate items in high-touch areas like light switches. Update traditional doors that have handles with automatic doors. Provide plenty of anti-bacterial wipes and hand sanitizer. Encourage workers to wear masks when necessary.


Photo: DeskMakers ReFit

The team at 2010 Office Furniture has decades of expertise helping established corporations and small-to-large sized businesses plan their space to adjust to changes in the marketplace and respond to the question of how to help protect workers in our current pandemic.

Use this time to re-imagine how your office is laid out. Check the 2010 Office Furniture office inspiration center for designs ideas to help create privacy and focus.

More Tips for a Healthy Workplace


Photo: Loftwall Split Space Divider

Remember other key office wellness tips like encouraging your team to take breaks and go for walks outside to keep the blood flowing. Stay hydrated throughout the day and maximize the use of office plants to bring nature indoors and keep the air fresh.

The Occupational Health and Safety Administration (OSHA) recommends that businesses give employees flexibility to:

  • Work from home if not feeling well
  • Care for ill family members
  • Return to work without a health provider’s note if the employee has a respiratory illness

Helping to reduce the risks of spreading the coronavirus doesn’t have to halt your office operations. Make the needed changes and get your employees to join in and take ownership for their health and the well-being of those around them.


Photo: OFS Staks Workstations

Making adjustments shows that you care about your team and that you want the best for them.

The organizational consulting firm McKinsey concludes that there’s not a one-size-fits-all approach for offices on how to protect workers against the spread of coronavirus. How offices will look “will be based on what talent is needed, which roles are most important, how much collaboration is necessary for excellence, and where offices are located today, among other factors.”

Get the input you need on planning, ergonomics and desking solutions. The team at 2010 Office Furniture has more than 45 years of experience working with large corporations, non-profits and small businesses throughout Southern California.

Contact them with your project needs and questions.

For Your Reference

Here are links to public health agencies in Southern California:

Los Angeles County Department of Public Health

Orange County Department of Public Health

San Bernardino Department of Public Health

Riverside County Department of Public Health

Read Also: Social Distancing Tips and Adjusting to the Realities of Covid-19 in the Office
Main Photo: Friant Interra
Resources & Special Thanks to Respective Product Manufacturers: Friant, National, Senator Group, Loftwall, OFS, DeskMakers

(IMPORTANT NOTICEThe recommendations on this article are NOT from health experts, and have not been medically tested nor proven as an effective cure or prevention for COVID-19 or any other diseases.)

Ways to Help Create Social Distancing in the Office

Ways to Create Social Distancing in the Office

(IMPORTANT NOTICEThe recommendations on this article about social distancing in the office are NOT from health experts, and have not been medically tested nor proven as an effective cure or prevention for COVID-19 or any other diseases.)

Without a doubt, Covid-19 slammed the brakes on the popular open plan trend –  where office space is maximized by seating employees together in open office spaces. Implementing an abrupt change to help remedy this by creating more social distancing in the office will take some smart space planning, but it’s quite do-able.

Integrating innovative COVID office furniture solutions into a productive work environment may help employees return safely to the office.

Here’s a suggested easy-to-follow reference list:

  • Re-configure seating distances using modular workstations
  • Place transparent screens and dividers strategically
  • Maximize use of teleconferencing media for off-site and on-site employees
  • Reduce the number of chairs in waiting areas and space them apart
  • Clearly mark six-foot spaces for breakrooms and other areas where people gather
  • Create a clockwise foot traffic flow
  • Get expert input – the team at 2010 Office Furniture has decades of experience in space planning strategies for corporations, universities and growing businesses of all sizes.

You can do this!

Let’s dig further into each of the tips by understanding the concept of the 6-Foot Office Space.

The 6-Foot Office from Cushman & Wakefield


Photo: Groupe Lacasse PanGram

The 6-Foot Office concept from Cushman & Wakefield was designed to help reintroduce people to office workspace in the wake of the coronavirus pandemic. The global commercial real estate firm has laid out guidelines that include:

  1. Making a quick scan of where your office already has six feet of space and where additional space can easily be created
  2. Post 6-Foot rules and guidelines to promote employee safety and well-being
  3. Route traffic through a safe flow such as a clockwise pattern around the office
  4. Fully equipped and adapted workstations for employees to work safely
  5. Designate someone to work with building managers on a comprehensive 6-Foot plan
  6. Create and post a 6-Foot safety certificate to show your company is working to reduce the potential of person-to-person spread of germs and the coronavirus

Essential Equipment to Help Social Distancing in the Office


Photo: Groupe Lacasse PanGram

Scan your office to know how much equipment you’ll need and what you’ll need. One person who’s active at a reception desk may need a different type of shield or divider than a group of three or four people working in a pod.

Employee schedules and work habits matter as well. Modular workstations make it easy to take out a desk or put one back, depending on who’s working remotely or in the office. Modular furniture gives you the flexibility to accommodate changes in habits and preferences.

Dividers and Screens


Photo: Groupe Lacasse Stad Benching

Select the best shields and dividers for needed physical barriers.

Track-mounted screens and surface dividers may work well to help create protection among low cubicle and open plan benching workers. Use transparent and semi-transparent dividers between assigned work areas to let light filter through.

Cubicles like the Friant System 2 Workstation can act as partitions, too, and offer an attractive look.

Workstations


Photo: Enwork Zori

Many workstations are designed to accommodate employees to work facing each other, such as DeskMakers TeamWorx Open Plan Desking. Instead of workers directed toward a common point, workstations can be arranged where seating is back-to-back so your team members are facing away from each other, with six feet of spacing between seats. Fortunately, it’s easy to re-configure all parts of modular furniture including tabletops, panels and storage.

Benching solutions like the Friant Verity Open Plan Benching can have single sides or double sides. With the double sides, workers sit opposite each other. You can move the desks apart so they’re not flush up against each other and then use clear dividers to create space.

It’s easy to use table-top dividers with a set-up like the Friant Interra Cubicle where modular storage units can be used to create space between employees.

Tables and Rolling Whiteboards


Photo: DeskMakers ReFit

Place sleek tables around the office to mark at least six-feet of space where necessary. Office plants placed on counter tops bring a touch of nature indoors and freshen the air. Vary the shapes of tables by using furniture like the Arcadia Delen Table, a product which comes in circular and rectangular styles.

Rolling whiteboards have already been used as separators in open office settings. It’s a way to re-imagine meeting areas where employees can sit at a distance from each other. Select a variety of multi-purpose chairs or stools to vary seating heights and provide small tables for easy note taking.

Use Remote Co-working Spaces as Needed

You may find it more budget-smart to use outside co-working space instead of completely re-configuring an office. Companies were already leveraging co-working spaces before the coronavirus pandemic, according to Mark Gilbreath, the CEO of Liquidspace, a platform that helps companies access shared offices.

Keep In-person Meeting Attendees to a Minimum for Social Distancing


Photo: Trendway Clear Wall

The use of virtual meeting applications such as Zoom has become as commonplace as gathering with co-workers around the office water cooler.  You can now expect teleconferencing and streaming to remain a normal part of business communications. Consider architectural walls like OFS Obeya Architectural Structures as office solutions that can integrate well with video conferencing equipment including projectors and monitors.

Include Everyone when Creating Space in the Office


Photo: OFS Re: Benching

Person-to-person communication was much easier when people were expected to work primarily in the office. Announcements could be posted or messages passed along to an entire department. Now that some employees work remotely, ensure that your communication flow includes everybody. Don’t just send out important emails and expect people to automatically read and respond. Follow-up. Make personal phone calls or set up a phone chain to alert your team of special announcements and important topics.

Effective communication boosts morale like providing upbeat signage personalized with your brand to make people feel safe.

Share accurate health information from the CDC and your county’s public health department.

Remember to continue celebrating and acknowledging company and personal milestones to create camaraderie.

Get Expert Input and Guidance to Help with Social Distancing in the Office

Make use of expert space planning and project management to help get the results that benefit your company.

2010 Office Furniture is more than a source for purchasing quality modular office furniture. The team offers informed guidance in establishing and re-imagining office spaces for companies and non-profits of all sizes.

Tap into 2010 Office Furniture’s more than 45 years of combined experience working with Southern California’s most distinguished brands.

Contact them with your questions and needs.

Read Also:How to Help Protect Workers in Open Office Floor Plans from Covid-19
Main Photo by: Trendway Volo Wall
Resources & Special Thanks to Respective Product Manufacturers: Trendway, Groupe Lacasse, Enwork, DeskMakers & OFS

(IMPORTANT NOTICEThe recommendations on this article are NOT from health experts, and have not been medically tested nor proven as an effective cure or prevention for COVID-19 or any other diseases.)

Modular Home Office Furniture to Improve Working from Home

Modular Home Office Furniture to Improve Working from Home

The idea of work from home has gained popularity in recent times. Many organizations provide the facility of working from home to the employees to cater to the needs of the staff and to ensure convenience. Also, there are already many artists, freelancers, and startup entrepreneurs who are spending their days working at home. To ensure that sufficient infrastructure is available, home office furnishing has been introduced which offers an excellent level of comfort and space to organize work at home.

Home office furniture can be a simple table and chair or can be a sophisticated set to manage the space and organize the paperwork at the home workspace. Depending upon the need, a person can select from a wide range of designs available. Home office furniture is aesthetically and ergonomically designed to provide the best comfort while working. There are modular home office furniture items available in the market that are created by specialists to avoid space restraints at home.


Photo: HON Voi Modular Desk / Workstation

Modular Home Office Furniture

Modular furniture is composed of small sets called modules that are arranged together to form the complete furniture. The autonomous sets are designed to be arranged and rearranged to form the perfect home furniture. These are pre-made or ready furniture pieces for different spaces.

Some of the benefits of setting modular furniture at home are:

Flexibility: Modular furniture can be arranged as per the space requirement and convenience of the person. The modules can be fixed together to form a work station, desk, or separate space for the files. This provides flexibility in managing the space and organizing the work.

Space Saving: The available space at most homes is not adequate to manage the whole office infrastructure and the traditional office furniture is stocky and takes an ample amount of floor spacing which restricts movement. Modular home furniture, on the other hand, occupies less space and makes the most of the space available at home. Even when not in use, the modular furniture can be downsized to be stored in storerooms.


Photo: Groupe Lacasse Concept Modular Desk Set

Aesthetically Built for Homes

Office furniture designed for homes comes in different configurations and sizes and can be matched to suit the space and interior of the room. Various colors are available in the market and on platforms online to choose from.

Sleek and Appropriate: No one wants big cabinets and shelves to occupy the space and make the place overwhelming. Modular furniture is sleek and light and will easily fit in small spaces. With modular furniture, separations can be created so that each desk, chair, chest of drawers, file organizers, copying machines, and printers all have their separate spaces.

Easy to Move: The best part of modular home furniture is that it can be easily moved to a different place whenever needed. If you are relocating to a different place, then there won’t be a need to leave behind your favorite furniture. The furniture can be disassembled and the modules can be packed separately and transported.


Photo: Friant Dash Revitalize Modular Office Furniture

Factors to Consider While Buying

If you have decided to buy home office furniture, then keep in mind the following pointers as they will help you in selecting the right furniture for your home:

Functional Designs: Rather than going for contemporary designs, select the designs that are adjustable and easy to fit. The desks and chairs available in the market have adjustable heights and you can easily move them up and down at your convenience.

Comfort Always Comes First: Since you will be spending a lot of your time sitting in front of the computer writing a business plan or having meetings online with your colleagues, the design of the chair should be selected to provide comfort to the body. If you spend long hours on the desk, then you should go for ergonomic chairs that provide extra comfort to the spine and ensure contoured back support. The armrests, headrest, and height of the chair are adjustable to provide movement while sitting for long hours.


Photo: DeskMakers Ascend Modular Desk Set

Proper Lighting: As you will be continuously working on the desk, it is imperative that there is adequate lighting on the desk. Modular home office furniture has exclusive designs of lamps which are adjustable in height and illumination. Be sure that you check the lights available with the furniture while making a purchase.

Ample Storage Space: You will have a lot of files and paperwork to take care of and to manage that, you should check the bookcases provided with the furniture or other storage solutions. This will help in organizing any vital paperwork that you might need later.

Your home office is the place where you can’t compromise on comfort, as it will lead to less efficiency and productivity. To make working at home more comfortable and enjoyable, many furniture companies offer customized home office furniture solutions to meet your needs.


Photo: National WaveWorks Height Adjustable Table and Storage Solution

Get the Modular Home Office Furniture Expertise You Need

Get input from 2010 Office Furniture on your space planning needs and laying out an office that meets the needs of employees and departments.

Our team has more than 45 years of experience serving corporations, universities and small businesses throughout Los Angeles, Orange County and the Inland Empire.

Read Also: Reasons to Refresh and Improve Office Layout
Main Photo by: Arcadia WorkSmith Table
Resources & Special Thanks to Respective Product Manufacturers: Arcadia ContractDeskMakersGroupe Lacasse, Friant, HON, National, and ODS / Office Design Studio

Modern Cubicles Office Workstation

Modern Cubicles Office Workstation

Office layout plays a very important role in creating a work environment in the office. A healthy work environment can bring in more leads and sales for companies and increase the productivity of the workforce. Office layout defines company culture. When companies are starting, they pay a great amount of attention to the details on what type of office furniture should be used and what layout will go with it. Providing updated, comfortable furniture such as modern cubicles and planning an attractive layout of the office helps in hiring and retaining top employees. On the other hand, uncomfortable furniture and poor office layout impacts the health of the employees in the long run and causes a sense of discomfort when stepping into the office. Top companies make sure that the comfort and satisfaction level of the employees is taken well care of since they consider them to be their greatest asset.

Types of Workstations

Office workstations take a fair share in building the office layout. Over time, the idea of an ideal office workstation has evolved. From the cubicle to open to modular office workstation, companies have constantly adapted to the changing demands. Many companies opt for an open office environment by removing barriers and cubicle walls. This design is often known as a “benching system,” which includes close seating arrangements for the employees with carefully planned power integration. Though the benching system is fairly a new concept and many companies are opting for it, it has its disadvantages. That is the reason many companies have remained with the cubicle systems over the years. They might have modernized their workspaces but the main inspiration behind the arrangement is the traditional cubicle system.


Photo: National WaveWorks Open Plan Workstation

Modern Cubicles

Many companies are reverting to office cubicle workstations by making some improvisations in their idea. The idea of the cubicle was first proposed in 1967. The idea was to give the worker the feel of personal office while managers can monitor their activities and performance. Modern workstation cubicles help in isolating workers, which decreases the distraction level and increase their concentration on the task. Overhead bins, shelving, and drawers are the major components of the cubicle to meet the basic requirements of the employees. The following are few of the benefits of modern cubicles.


Photo: Friant Novo Modern Cubicle Panel System

Increased Productivity

Research has shown that the employees who work in modern cubicles have 50% more productivity than those who work in an open office. The reason for the increase in productivity is because of a significant drop in distraction from the other employees and lesser noise. The percentage of error-free work also dramatically increases when employees work in cubicle workstations.


Photo: HON Accelerate Workstations

Privacy

Another advantage of using these modern cubicle office workstations is that they provide a sense of security and privacy when dealing with sensitive data and materials. Some employees find it hard to focus on their work because they feel like they are always being watched, which in turn affects their productivity negatively. To facilitate these kinds of employees, managers tend to be inclined towards using cubicles to maintain discipline, aid focused work, and help the employees meet the given deadlines.


Photo: Trendway Choices Modern Cubicle Panel System

Modern Cubicles Price Factor

Modern office cubicles serve the purpose of facilitating employees with their personal space without getting too heavy on the pocket. Rather than providing individuals with their separate room or office, companies can go for modern office cubicles. The average space of a cubicle in 1994 was 90 sqft, which shrunk to 75 sqft in 2010. The rent of offices has drastically increased through the decades, so to optimize the workspace, the size of the cubicle was decreased. The cubicles have been downsized to 5′ x 5′ ft space from 8x10ftspace. The average cost of a cubicle ranges from $1000 to $2000, which doesn’t include tax, installation, or delivery charges. The construction of office cubicles is a one-time cost, and the same cubicles can be used in case the company decides to shift its office or decides to expand. These cubicles are durable and reliable.

Design Improvements

Some improvement has been made in the cubicle design; for example, now office cubicles use sliding doors, which helps in using the designated space more efficiently. Instead of providing each employee with the locker room, overhead bins are used, which are cost-effective and saves space. Employees can also stick their pictures and motivational quotes in their cubicle and personalize them according to their needs. This way, they will get a sense of belonging to the workplace, which can positively impact their work.


Photo: ODS / Office Design Studio Crossroads Modern Cubicle Panel System

Mobility

Materials used in building office cubicles are easily available and inexpensive as compared to the traditional office room. Concrete office rooms use a lot of materials to be constructed, and they’re not mobile either. While on the other hand, office cubicles can be made from plywood or special cardboard. It is also easily set up and can be moved easily.

Standardization

Modern office cubicle workstations also give employees a sense of standardization since every employee gets the same working space. It increases the spirit of employees and also increases the cohesiveness between them and the management. The company’s office layout helps in promoting the brand of the company. The appearance of the workplace matters a lot. Neat and functional workspaces boost the morale of the employees and create a sense of belonging to the work culture.
Photo: Global Divide Workstations

Flexibility

Office cubicles are a popular idea in today’s age because it doesn’t require to be built all at once. For example, if a company has 30 employees, they can build the required number of cubicles. As new hiring is completed, new cubicles can be constructed accordingly, which cuts the upfront cost for the office.

Things to Also Consider

Though it is important to get it installed by professionals and experts to save time, proper planning on the structure and size of the cubicle is required. Many offices create cubicles that are too small for the employee in which they cannot work comfortably. The other disadvantage of a cubicle is that it causes hindrance in coordination with the other employees in case proper meeting channels are not practiced in office.


Photo: Groupe Lacasse Paradigm Workstations

Get the Modern Cubicles Expertise You Need

Get input from 2010 Office Furniture on your space planning needs and laying out an office that meets the needs of employees and departments.

Our team has more than 45 years of experience serving corporations, universities and small businesses throughout Los Angeles, Orange County and the Inland Empire.

Read Also: Easy Ways to Reduce Office Stress and Create a Welcoming Atmosphere
Main Photo by: Groupe Lacasse
Resources & Special Thanks to Respective Product Manufacturers: Groupe Lacasse, National, Friant, HONTrendway, ODS / Office Design Studio and Global

Using Cubicles for a Competitive Advantage in Your Workplace

Using Cubicles for a Competitive Advantage in Your Workplace

Walking into an office cubicle has the same reputation as being forced below deck on an ancient Roman ship. Sit down, grab an oar and row. In other words, do your work or else.

Cubicles in popular culture are seen as creativity killers and depression inducers. The partitioned office layout is supposed to take the potential for a competitive advantage and crush it into conformity.

Meanwhile, an open office supports collaboration and productivity, right?

Wait. Not so fast. Workers want privacy in order to focus. Cubicles are a type of modular furniture that define personal space and can adapt to a changing office environment.

Look at the many benefits of modular furniture.

What is Modular Office Furniture

Modular office furniture is pre-made and either ready to assemble or easily moved together or apart. Workstations can be customized for different office space requirements and for the personal preferences of employees.

The components make it possible to have a desking solution for one or two people and then easily add more workstations as needed.

Reasons to Use Modular Office Furniture

Modular office furniture is a perfect solution for companies of all sizes.

Start-up companies can purchase a minimum number of units to get operations underway. As sales and cash flow in, more units can be purchased on an as-needed basis.

Established small businesses and corporations can use modular furniture for freelance and seasonal workers who need workstations on an as-needed basis. This style of office furniture lends itself well to creating collaborative workspaces.

Employees typically want a say in their surroundings. They can easily personalize cubicles, desks and modular shelving.

Businesses that have a lease and will likely move to new surroundings within a few years can buy modular furniture that’s easy to disassemble and store.

Open office floor plans can install modular partitions and architectural walls to create private areas that reduce noise and define individual and department work spaces.

Types of Modular Office Furniture

Look around an office and notice how many items have a modular solution like seating and shelving. Pull modular lounge chairs together quickly and easily for informal meetings. Push them apart when personal space is needed.

Let’s look at one of the most popular types of office equipment—cubicles.

Cubicles can be configured for varying degrees of privacy and collaboration. They work for individuals who want their own well-defined space, and cubicles can be used for individuals or teams who need to work cooperatively.

The components like walls, work surfaces, drawers and shelving can be set up according to workflow demands. Cubicles can have doors and clear partitions so workers don’t feel walled out. Different color options make cubicles attractive so they blend in well with a company’s brand.


Photo: Trendway Snap Workspace

Here’s a fact you likely don’t know:

The cubicle versus open office tug-of-war heated up decades ago.

The Original Need for Cubicles

The legendary architect Frank Lloyd Wright designed an open office layout for Johnson and Johnson in the 1930s. That standard held until the mid-1960s when a designer with office furniture maker Herman Miller created an active office. The layout promoted personal space and focus.

Thus, the cubicle.

In the 2000s, up and coming tech start-ups embraced the open office concept once again.

What about now?

More options exist for cubicles than ever before.

Read on and see how to make decisions based on your company goals and the 2010 Space Planning Strategy.


Photo: Friant Novo Workstations

Understanding Cubicles

Gray carpeting on cheap aluminum partitions are gone. Instead, cubicles have color combinations that can reflect any company’s brand colors. Arrange the many different styles to support personal focus, communication within departments and company-wide collaboration.

Project teams that need back and forth dialogue on the client-challenge-of-the-month can use one type of layout while the finance department can use another style.

According to this description from the website Dimensions.Guide cubicles:

  • Offer Privacy
  • Buffer Noise
  • Reduce Visual Distractions


Photo: HON Accelerate Workstations

Companies that have an open office floor plan can use cubicles to create a hybrid office plan where some space is open and other work areas are partitioned and designated for individuals or small teams.

Cubicles no longer fit one stereotype. Some products are similar to long tables with workers sitting across from each other. Privacy screens several inches or higher form a personal workspace.

Other cubicles look like small private offices with partitions that create a three-sided setting by blocking workers to the right and left.

Cubicles can also be in a fan-shaped style and act as pods to fit three or four workers in the same department.

Now see how you can make this well-known office accessory benefit your workplace.

Know How You Want Your Cubicle to Function

Match the style of cubicles to the needed function. Standard cubicles typically allow from 6 feet 6 inches of individual workspace to 6 feet 8 inches. Cubicles for managers can be designed with a larger footprint.

An administrative cubicle for bookkeeping or human resources can have a desk with modular storage on one end and a place at the other end to handle computer work or in person meetings. The Friant System 2 and the HON Accelerate Workstations are good examples.


Photo: Friant System 2 Workstations


Photo: HON Accelerate Workstations

There can be enough space to include a chair for someone to stop in and have a conversation.

Benching cubicles are made for utility tasks like data entry while allowing for personal space and modular storage. Look into a model like the ODS Crossroads Workstation.

You can evaluate who needs what cubicle style by knowing:

  • How much repetitive work an employee has to do
  • How often that person needs to interact with others
  • The use of phone calls with customers.

Choose specific cubicle layouts to support your different office functions.

Clear company goals, supported with clearly defined workspaces and roles, create efficiency and help people work productively.

Competitive advantage: A cubicle can lead to a highly productive work environment.


Photo: ODS / Office Design Studio Crossroads Workstations

Cubicles Can Boost a Company’s Brand Internally

Appearances matter in the workplace—not showy and ostentatious—but neat, functional and inviting styles in furnishings give employees a sense of pride and belonging in the workplace.

Partition colors and clean lines look professional without being overbearing and stifling.

High end cubicles can house executive desks and cubicle workstations can fit easily within an open office layout. Workstations are flexible and space can easily be added as the company expands and new hires are made.

People see the investment made when they settle at their workstations and can buy in to the brand promise being made to the outside world.

Competitive Advantage: Cubicles are flexible and can lend to collaboration or privacy as needed.


Photo: ODS / Office Design Studio Crossroads Workstations

Cubicles Can Channel Workflow

Direct the workflow of individuals into a complete whole with well-defined cubicle pods, cubicle benches and products like architectural walls.

If you have a few people who are making outbound sales calls, they can have one style of cubicle with partitions in an area of the office. Further set the space apart in a green and pleasing manner using indoor plants and crafted bookcases.

A project team can have their own style of workstation where they can focus on their own work individually, yet easily turn around and communicate with others.

Set apart a meeting space using floor to ceiling walls that are clear and that easily install with no construction mess.

Competitive Advantage: Clarity reduces office stress when people know what’s expected of them and how their work reaches the company’s goals.


Photo: HON Abound Workstations

Cubicles Support People

An office has equipment and furnishings, but the reality is talented people need support in their work. The right layout leads to effective planning and communication. Don’t use cubicles just to house workers, but:

  • Respect their space
  • Involve them in layout and needs discussions
  • Implement a solution that’s satisfactory

Partitioned office spaces have another benefit: Wellness

A Sage Journals’ abstract of a study on healthiest office environments showed that the “Best health was among employees in cell offices and flex offices. Workers in these types of offices and in shared room offices also rated the highest job satisfaction.”

Competitive Advantage: An engaged workforce with people who take a personal stake in the outcome.


Photo: HON Workspace Solutions

Using Modular Desks

Modularity means being flexible and adapting to different needs. A modular desk will start with one piece such as a rectangular surface and fit one person. Add rounded sections and the desk can enlarge to serve two employees.

The concept has been used in homes for decades with dining tables that can be enlarged by adding a “leaf.”

Height adjustable desks are a form of modularity, giving employees the freedom to have the desk fit their personal need.

Modular Seating Options and Tables

Keep your office up to date with modular lounge furniture. The pieces are useful for reception areas where they lend to a cohesive design versus randomly placed chairs that are uncomfortable.

Modular lounge furniture is useful for break areas and for employees who want to pick up their laptops and work away from their normal office setting. You have options of using single, freestanding pieces or bringing the furniture together as a group.

Each solution has a clean, contemporary design, fits a variety of interiors and can be arranged at a moment’s notice.

The Encore Dabble Modular Lounge has straight and curved benches.

Need power ports? Those can be added to products made by Krug Zola where the components link together using brackets. The power connections can be mounted flush on the side or under the seat.

A unique seating option is the Encore Particles Modular Lounge. Pieces taper inward or outward and “nest” against each other for the fit you want.

Modular furniture lends itself to creating a comfortable and pleasant environment, a trend that will continue in office design.

Now what happens when meeting and presentation needs change?

The solution is using modular tables.

Products like the Krug V2 Modular Table has cabinets that can handle flat screen televisions weighing up to 200 pounds. There are 12 modular shapes for the tops and additional shapes for corners.

Instead of worrying about change, modular office solutions help you prepare for it.

Modular Furniture is Designed for Long Term Use

You may wonder how sturdy modular furniture is. Foundational parts and connections are made from steel and aluminum. Quality products are sturdy and built to last even though they’re flexible and one person can assemble many of the available products.

It’s not just the materials that are built to last. Trends in office design and functionality matter, too.

Modular workstations and accessories like sofas are highly functional in many different settings and will continue growing in popularity. Some of the trends include making pieces that cross-over from a work environment into public spaces like museums and homes, as noted in dezeen magazine.

Italian designer Luca Nichetto’s approach is to create pieces that are “universal” to “suit various environments.” One sofa is designed to fit in a corporate lounge, art gallery and a homeowner’s living room.

Public spaces and work settings continue to have elements that were once found only in homes.

Today’s furniture reflects changes taking place throughout society and in every industry. Even healthcare office space can benefit from modular furniture. Patients receive consultations and treatments in one-room clinics, mixed-use commercial buildings and community centers.

Furniture is available to fit all settings and to have a welcoming presentation.

Modular Office Furniture is Ergonomically Sound

Ergonomics is the study of people in their working environment as noted in this definition of ergonomics from the University of North Carolina. The goal is fitting the environment to fit the employee’s needs so they can be healthy and avoid physical strains when working.

Sitting in a cubicle isn’t a passive activity. We’re bending to reach for files, leaning to see the computer screen or turning our necks to cradle a phone.

Modular furniture supports a person’s natural movements and allows for good posture when sitting or standing.

Get the Expertise You Need

Make cubicles work for you and your team. Ask 2010 Office Furniture about their space planning strategy so you can create the efficiencies you need to reach your goals.

The 2010 Office Furniture team has more than 45 years of experience serving corporations, universities and small businesses throughout Los Angeles, Orange County and the Inland Empire.

Read Also: Creating Ergonomic Workstations for Office Well-Being and Productivity
Main Photo by: Friant
Resources & Special Thanks to: Dimensions.Guide, Sage Journals, Dezeen, UNC & Respective Product Manufacturers: Friant, HON, ODS / Office Design Studio & Trendway

NeoCon 2019 Winners

NeoCon 2019 Winners

CONTRACT MAGAZINE ANNOUNCES NEOCON  2019 WINNERS

Every year, Contract Magazine hosts the Best of NeoCon Competition which surveys the latest and greatest in commercial product design and highlights standout entries in various design categories.  The 2019 winners were announced during an awards breakfast on June 10 at the Renaissance Hotel in Chicago, Illinois, where eighty-three awards and recognitions   were given, including six Editor’s Choice awards, eight Innovation awards, and a Best of Competition prize.  Below are all winners from this year’s competition. Drumroll and envelopes please!—Here are the Best of NeoCon 2019 winners:

Acoustic Panels & Solutions

Gold: Snowsound: FLAT
Silver: Luxxbox: Linea Acoustic LED Lighting System

Acoustic Privacy & Modular Solutions

Gold: OFS: Leant To
Silver: Framery Acoustics: Framery 2Q


(Image Source – OFS: Leant To)

Architectural & Decorative Glass

Silver: Skyline Design: Oblique & Chevron

Architectural Products

Gold and Best of Competition: OFS: Obeya
Silver: Connectrac: Flex


(Image Source – OFS: Obeya)

Carpet: Broadloom

Gold: Tarkett: Tatami System
Silver: Mohawk Group: Textural Effects

Carpet: Contract Area Rugs

Innovation: Mohawk Group: Connecting Neurons Definity

Carpet: Modular

Gold: Patcraft: Deconstructed Felt
Silver: Shaw Contract: Suited

Case Goods

Gold: HALCON: HALO Office
Silver: Herman Miller: Geiger One Casegoods

Conference Room Furniture

Gold: Nucraft: Alev
Innovation: Tuohy Furniture Corp.: Meich Tables
Silver: Andreu World: Reverse Wood

Education Solutions

Gold: VS America: JUMPER
Silver: Keilhauer: Buncha

Flooring: Hard Surface LVT & Planks

Gold: Patcraft: Handloom
Innovation: Metroflor Corp.: Metroforms with Attraxion Magnetic Attachment Technology
Silver: Milliken & Co.: Change Agent LVT

Furniture Collections for Collaboration

Gold: Steelcase: Flex Collection
Innovation: Teknion: Bene Box
Silver: STYLEX: Free Address


(Image Source – STYLEX: Free Address)

Furniture Systems & Enhancements

Gold: Watson Furniture Group: Cloud 9 Rail
Silver: HALCON: HALO Office

Furniture: Benching

Gold: Innovant: Cross Benching

Healthcare Fabrics & Textiles

Gold: Designtex: Biophilia 2.0
Silver: CF Stinson: Chiaroscuro Collection

Healthcare Flooring

Gold: Teknoflor: Coordination Collection
Silver: Mohawk Group: True Hues

Healthcare Guest & Lounge Seating

Gold: Kwalu: Prizzi Lounge
Healthcare Patient Seating
Silver: Spec Furniture: Tailor HD

Lighting: Decorative & Hospitality

Gold: Eaton: Shaper Sense Acoustic LED Luminaires
Silver: LightArt: Acoustic Wing

Lounge Furniture Collections

Gold: Haworth Inc.: Cabana Lounge
Silver: Andreu World: Rap Sofa

Movable Walls

Gold: Teknion: Tek Vue
Silver: Allsteel: Beyond Pavilion

Office Accessories

Gold: Allsteel: Radii
Silver: Watson Furniture Group: Cloud 9 Cart and Garage

Seating: Bar Stools

Editors’ Choice: Martin Brattrud: Cumbia
Gold: Davis Furniture Industries: Muse Barstool

Seating: Benches

Editors’ Choice: Nienkämper: Heartbeat
Gold: Green Furniture Concept: Nova C Perch
Silver: Allermuir: Axyl Bench


(Image Source – Allermuir: Axyl Bench)

Seating: Conference

Gold: OFS: Kasura
Silver: Davis Furniture Industries: M75

Seating: Ergonomic Desk/Task

Gold: via seating: Younique
Silver: Nightingale Corp.: NLC


(Image Source – Via Seating: Younique)

Seating: Guest

Gold: Allermuir: Kin
Silver: Andreu World: Gala

Seating: Outdoor Contract & Hospitality

Silver: Andreu World: Nuez Outdoor

Seating: Sofas & Lounge

Gold: Andreu World: Rap sofa
Silver: Green Furniture Concept: Nova C Recliner

Seating: Stacking

Gold: Sandler Seating: HDS 1.1
Silver: SitOnIt Seating | IDEON: Mika


(Image Source – SitOnIt Seating: Mika)

Signage & Wayfinding

Gold: Takeform: Lucid Refined Interior Signage
Silver: 2/90 Sign Systems: SafeCare Signs

Space Dividers/Partitions/Screens

Gold: Clarus Glassboards: Flex Wall
Silver: Naava: Naava Flow

Tables: Communal & Task

Gold: Nucraft: Epono
Silver: Davis Furniture Industries: Inform


(Image Source – Nucraft: Epono)

Tables: Height-Adjustable/Training/Work

Editors’ Choice: Versteel: Sky
Gold: Watson Furniture Group: Cloud 9 Desk
Silver: Senator International: Array


(Image Source – Senator International: Array)

Tables: Occasional

Editors’ Choice: Studio TK: Freehand Occasional Tables
Gold: Nucraft: Alev
Innovation: Davis Furniture Industries: Lift

Technology-Integrated Solutions

Gold: Steelcase: Roam
Innovation: Connectrac: Flex
Silver: National Lighting: Revive

Textiles: Upholstery

Editors’ Choice: Wolf Gordon: VEER
Editors’ Choice: Luum Textiles: Future Tense Collection
Gold: HBF: Lost & Found
Innovation: Haworth Inc.: Haworth Knits
Silver: Momentum Group: Architectural Textures Collection

Wall Treatments

Innovation: Momentum Group: Woven Silica
Silver: Designtex: Metallic Wallcoverings

Workplace Technologies

Gold: CF Stinson: designMix with colorAI
Silver: FreeAxez: Gridd Mobile

See NeoCon 2018 Winners
Resources: www.contractdesign.com

Use Benching Workstations to Create A Cohesive Workspace in Los Angeles

Use Benching Workstations to Create A Cohesive Workspace in Los Angeles

Companies of all sizes in Los Angeles can maximize space and create a positive work environment by using benching workstations. Use our office layout system guide below for a seamless flow from the front door to the storage areas.

Flow

A well-designed office space has a seamless sense of organization whether, it’s a studio in Playa Vista or a high rise in Century City. It’s not just people working away on laptops or chatting with clients and vendors.

It’s important to realize a flow should exist from the moment someone enters the reception area. Consider how the appearance of the reception desk and guest chairs impact an office environment.  An organic flow would lead naturally to a work area with benching workstation configurations. Options include seating for several workers in a length-wise arrangement like the Icon Open Plan Workstation by AMQ.  Create a different brand appearance and visual impact with rounded benching workstations like the Intermix Work Open Plan Desking by First Office or the Verity Open Plan Benching by Friant.

Definition

Imagine a large office space that literally has no internal walls. Areas can easily be defined even in such open office settings. The style of desks and workstations set expectations so walls aren’t needed.

Benching workstations are flexible in their configurations and different shapes can delineate specific departments. A production team of designers or engineers can use one particular shape and cluster while a separate style can be for administration.

Break areas can be established with individual chairs. A creative approach would be using modular lounge chairs to establish relaxation centers between departments or in one central area. This addresses the need for a shared experience while respecting individual privacy and down time.

Expectations

A well-designed office lays out expectations for each area and helps employees respect the company. A 2017 Gallup study, State of the American Workplace, concluded that staff who have a personal area are 1.4 times more likely to be engaged in the workplace.

Space planning and its successful application reflect a company’s brand and speaks to the corporate culture. For younger companies, a cohesive office speaks to staying power and allows workers to look to the future.

An established corporation can refresh its office space using current benching workstation solutions and add a new vibe to the surroundings.

Image Source: Friant

Benefits of Benching Cubicles

Benefits of Benching Cubicles

Benching cubicles merge the desire for close collaboration among employees while offering the personal space needed for focused work. An office can still have a friendly, open feel while defining work space.

Selecting Benching Cubicles

A variety of flexible configurations are available for benching cubicles. Guidelines for selecting a design that best fits an office can take traits into consideration like:

  • Collaboration Versus Privacy
  • Personal Storage Needs
  • Interaction With Clients and Vendors
  • Use Of Height-Adjustable Workstations

Benching cubicles can be configured in many different ways. Arrangements are flexible to accommodate either a few people or several employees working in close proximity.

Some cubicles have a minimal design like the Razor Cubicle Height Adjustable Table by Open Plan Systems. Others, like the Initiate Workstation by HON, maximize personal space while using translucent partitions that allow light to filter through the office.

Reasons to Use Benching Cubicles

Setting up and installing a benching cubicle is easy. As a company grows and changes occur, new configurations can happen in a way that’s fluid—no tearing out walls or displacing lots of workers.

This system is a good example of mass customization. The partitions and use of height-adjustable workstations can be customized for just a few employees or dozens of people. A company can use specific styles and office layouts to reflect its brand.

Flexibility and quality materials are one and the same. Today’s systems are designed to last and withstand heavy use.

Secondary Benefits of Benching Cubicles

A clean, well-designed office attracts the best talent on the market and makes workers from all generations feel comfortable. Benching cubicles can provide a logical flow in the workplace while allowing for workers to personalize their space. The feeling of a shared, positive experience or sense of community is important for younger hires.

Benching cubicle partitions, plus accessories like plants and attractive storage units, can absorb sound and create boundaries so private space and workspace is respected. If someone is walking from the front door to a back area, they don’t have to feel like they’re stepping on someone’s toes or invading a personal boundary.

Benching cubicles along with modular lounge chairs can also give workers the freedom to take business calls or work on their laptops in different locations. People don’t have to be tied to a desk. Every workplace has a style that’s unique to the corporate culture.

Image Source: OFS

Designing Your Office for Better Inter-Office Communication

Designing Your Office for Better Inter-Office Communication

Communicating well in an inter-office setting is more than just having a conversation or written memos exchanged between two or more people. Well-designed and planned spaces promote collaboration and sharing ideas.  This leads to an in-depth understanding of goals and objectives and how to reach them boosts productivity and morale. The end result leads to satisfying outcomes for customers and for employees.  Read on below and keep key furnishings in mind that impact inter-office communication.

Re-Imagine Office Walls

Walls are barriers. They define space and through much of the 20thcentury, walls stood between executives and the rest of the company.  The open-office concept has brought the walls down, but sometimes they’re necessary. For large open-office spaces, the right kinds of architectural walls can provide quiet zones where teams can pore over documents and plans without disturbing other workers.  Manufacturer Trendway has three distinct types of easy-install walls: the Clear Wall with options related to clear glass or glazing; the Trendwall, a solution that’s more sustainable than drywall; and the Volo Wall which features attractive movable panels.  Remember to use walls to guide inter-office communication, not prevent it.

Replace the Traditional Cubicle

Cubicles now offer personalization and customization that are more appealing than the old-school, traditional gray ones. Today’s office cubicle options define space, allow for privacy, but invite collaboration. In addition, many have removable panels as the need for privacy changes.  A plus is choosing cubicles that maximize the flow of natural light, which is known to be a morale booster.  The Friant System 2 has attractive colors and styles that are easy to configure and reconfigure.  Initiate Workstation by Hon offers durability and long-term value. It provides an appealing space for individuals and yet offers room for quick huddles and conversations, contributing to improved inter-office communication.

Create Conversation Spaces

Open, informal spaces can encourage conversation and flow of ideas. Or they can be areas to delve into topics that are mission-critical.  A wide variety of creative seating arrangements are available to meet the personality of any office.  Coact from First Office fits in offices that have flexible seating arrangements or structured private offices. It balances structure and freedom.  Supportive and cushioned chairs are available with the Domo Lounge by Arcadia. Tablet and power port accessories are also available to power your electronic devices.  You can also customize tables to accommodate spreading out charts and supporting documents.  Remember to match furnishings with your company’s communication style to encourage collaboration and positiveinteractions.

Inter-Office Communication

Checking off these items above will surely contribute to better inter-office communication, and can help integrate it into your company culture — all in all promoting an office that his more productive, successful and happy.