Offering Freedom and Flexibility with the Dynamic Office Design

Dynamic Office Design SitOnIt Seating Quiz Chairs

We are seeing something unprecedented in the office—the freedom to choose.  With the dynamic office, employees can enjoy office flexibility, fluid workspaces and a work/life balance they didn’t have before.

A Change in Office Culture and Design

As we say goodbye to 2023 and ring in a new year, we’re seeing profound changes in the office that delivers more of a balance between the needs and wants of the company and those of the employees. Productivity and efficiency remains the goal, but now companies are taking more initiative to be considerate of employee wellbeing and satisfaction when designing the spaces in which they work in.

Why? 


Photo: Friant Novo Workstation

Recent years of the pandemic aftermath showed us that less rigid work schedules and flexible hours are not only a viable option for many — but possibly the best solution. A contradiction to the traditional work model, post-pandemic times reveal that people don’t necessarily have to be in the office all the time in order to do their best work. According to research conducted by the International Workplace Group, a company dedicated to helping others embrace hybrid working, working in their preferred spaces and having flexible work schedules even increased employees’ productivity. 

So how does this progressive work-style change the landscape of our modern office spaces? A lot.

From Traditional to Dynamic

Conventional 9-to-5 hours and 5-day work schedules have in the past shaped our offices to be the traditional workspaces we’ve come to know.  This relatively regimented work culture was very much reflected in the way offices were designed. 

Before, a company would have specific rooms for very specific purposes.  Guests were welcomed entering through a formal reception and sitting area.  There would be one or two main conference rooms that everyone would need to schedule to use.  Desks and workstations were strictly only in designated work spaces.  Usually, there was one appointed training or multi-purpose room. And all employees took their breaks inside the company lounge or break room.


Photo: Scale 1to1 G Series Workstation and Lounge is perfect for the Dynamic Office

In dramatic contrast, the offices we’re seeing today are much different.  They’re being designed and furnished as self-sustaining “neighborhoods” if you will, working more fluidly and organically to not just optimize worker productivity, but better serve employees via an office experience they never had before. 

This is the Dynamic Office.  And we’re going to see a lot more of it.

A Closer Look at the Dynamic Office

What is a dynamic office? A dynamic office is designed to be intuitive to the employee’s natural way of working, offering them choice, flexibility and freedom in choosing the environments that cultivate their productivity and bring out their best work. It’s multi-faceted and multi-purpose.  It provides workers various types of settings to concentrate and work in; connect and collaborate with others; and thrive as modern professionals. 


Photo: Snowsound Snowpouf Sound Absorbing Chair

The idea behind the dynamic office meaning is to spark enthusiasm and engagement by accommodating employees in the ways they live and work today.  A combination of private, semi-private and open spaces, dynamic offices consist of various functioning environments that can facilitate different types of activities.

Private offices can double as a space for focused work, as well as impromptu meetings or one-on-one trainings.  Mobile workstations nested together are ideal for team projects, but can also be separated and sectioned off for individuals needing to concentrate.  Work-pods and private booths may also be used for focused work, especially as touch-down stations for those on-the-go or on hybrid schedules.  But they can also be used for smaller groups to meet, share ideas and collaborate.  Formal conference rooms can double as training rooms, and training rooms as employee breakrooms with kitchens.  The office reception area may also be used as an employee lounge, touchdown area or training room. 


Photo: Scandinavian Spaces Deli Chairs

Dynamic offices are designed to be flexible, adaptable and reconfigurable.  They’re meant to accommodate multiple work styles, interactions and schedules. But most importantly, they’re designed with the employees’ wellbeing and satisfaction in mind.

The Dynamic Office for Hybrid Work

HON Office Furniture said it best: “[We need to shift] into a hybrid way of thinking about our environments.” Hybrid work is ongoing and is definitely here to stay.

To many, splitting time between being in the office and out is the healthiest equilibrium we’ve seen in the workplace since the office was a concept. That’s why hybrid work is in the heart of the dynamic office design.  It provides flexibility for employees to choose the most effective way for them to work and enables a healthy work/life balance that not only accommodates diverse work styles, but for some, optimizes productivity and efficiency.

Hybrid work also has the side effect and benefit of downsizing office spaces. Since less people have to come in on a daily basis, companies don’t need to invest in or lease huge buildings for office space any more, helping them save money. This is why the dynamic office works so well, being able to accommodate multiple types of work styles in multiple types of adaptable and reconfigurable settings. It’s a leaner approach to office space management, and smarter way for companies to downsize and save on capital. 

The Dynamic Office for Hot-Desking

A particular strength of the dynamic office is its inherent ability to accommodate hot-desking. Hot-desking has been around for many decades, mostly to accommodate freelance or contract workers, but is now even more popular with the surge of hybrid work.  It’s an office organization system where workers do not have their own individual workstations anymore.  Instead they choose where and how they want to work from available desks, tables and workstations within the designated rooms and common areas that day.

Hot-desking also carries the key characterization of employee autonomy. It’s one of the many benefits, along with improved collaboration and better employee relationships, as hot-desking gives people the opportunity to work alongside coworkers they may not see otherwise.


Photo: Arcadia TOOaPICNIC Work-pod

Making Your Office Dynamic

How do you design and create a dynamic office?  Implement ergonomically flexible furniture, office accessories and technology to your workspaces so that they can adapt to different work styles. They should ideally be modular, portable and easy to set up. 

Think Global River Lounge or Rouillard Block seating to configure various lounge arrangements in your reception or lounge area.  Add DARRAN Bota, Encore Particles or OFS Strap pull up tables for people who want to work on their tablets or laptops. Lounge areas are infinitely versatile and can be repurposed into a cafeteria or training room with mobile tables like the AMQ Concur tables. 


Photo: AMQ Concur Training Tables

Scandinavian Spaces Deli seating is the perfect dynamic office chair, with its casters and stackability for ease-of-use and storage.  For other environments, you can set up private or semi-private workspaces with Arcadia’s Co-op work-booths or OFS Heya Lounge seating.  Carve out quiet spaces using architectural walls like Loftwall Rooms Wall System and Trendway Clear Wall.  Sound-absorbing technology from Snowsound optimizes acoustics and help to dampen noise to facilitate focused work and concentration.

Photo: Arcadia TOOtheLOUNGE Seating & Work-pods

Work-pods are great for spontaneous meetings and for people to collaborate, such as Arcadia’s TOOtheLOUNGE or TOOaPICNIC.  For workstations, the Scale 1:1 G Series Workstation is an excellent work-desk/lounge solution that encourages connectivity and sharing of ideas.  And Global Terina or Global Bungee tables are great for nesting together for team work or breaking apart for individual work.

A Dynamic Office That’s Works for You

The dynamic office gives freedom, stability and choice back to the employees. It is a stark contrast to the past, when office spaces mirrored a work culture that was more rigid and regimented.  But as people, we have always been dynamic. And now there’s finally an office design that reflects human nature and is a wellspring of innovation and creativity. 

Thank you dynamic office.  We’re glad to finally have you.

We’re Here to Help

Ready to change up your office space? If you’re looking to make your workspace more dynamic, 2010 Office Furniture can help. With over 50 years of combined expert experience in commercial office furniture and space planning, we’re one of the top design and retail providers to some of Southern Californias most recognizable corporations, universities, non-profits and more.

2010 Office Furniture can show you how to optimize your office space and provide a dynamic office experience to help keep your employees engaged and happy.  Contact us today with any questions and let us know of your potential project needs.

Read Also: 2024 Office Trends to Create an Engaging Office Environment
Main Photo: SitOnIt Qwiz Collaboration & Training Seating
Resources & Special Thanks to Respective Product Manufacturers: AMQ, Arcadia, Friant, Scale 1to1, Scandinavian Spaces, SitOnIt Seating & Snowsound

Design an Office Space and Boost Morale Using Natural Materials

Natural Office Design Trends Arcadia Wordsmith Cart

Want to go natural in the office? Smart move. Let’s look at the natural office design trend and how it helps benefit your office!

Bringing nature into the office boosts overall morale and helps workers be more productive. But how do you connect the office space with the great outdoors?

In Southern Californias urban sprawl, we see evidence of natural beauty all around us—from the mountains forming a backdrop behind downtown LA, to the coast, and to the national forests. Dont forget the sun. A few years ago, the Harvard Business Review referred to natural light as the #1 Office Perk.

Its one of the elements that should be part of every companys wellness program.

Light

Sunshine is worth harvesting indoors, especially since downtown LA gets about 290 total days of either full sun or partly cloudy skies, according to most estimates. Benefits of sunshine are proven to reduce employeesstress and improve their natural sleeping cycle.

If its possible, enlarge windows to maximize the amount of sunshine that can filter indoors. Try to have desks and workstations within 25 feet of windows and use center spaces for storage equipment or break areas. Install skylights or sky tubes.

What happens if your office is in a windowless setting?

Advice in CareerTrend says to upgrade your fluorescent lights to a color “’temperature’ that mimics daylight and use focused task lighting to reduce eye strain.”

Regardless of the setting, consider using translucent partitions for cubicles and space dividers instead of solid walls.


Photo: Loftwall Hitch Space Divider

Fabrics and Materials

The most basic of all building materials remain popular. Wood has environmental benefits. If sustainably sourced,” says a UK design company, Insightful Environments, wood is one of the most environmentally friendly materials available as it is infinitely renewable and acts as a carbon store, giving it an important role in reducing carbon emissions.”

Pine, oak, and beech are three types of wood that can be effectively used in the office. So can bamboo, a grass, which is a beneficial plant for a variety of uses. It can be used as furniture and grown in pots as space dividers.

Bamboo also absorbs carbon from the environment and releases high oxygen levels into the atmosphere.

You can use wood in strategic ways. Light-grain wood floors can help lighten the office environment, even if little natural light is available.

Use natural fabrics for upholstery like cotton, leather, and wool or wool blends. Hemp is another natural fabric choice thats described in Better Homes and Gardens as feeling similar to canvas and its resistant to mold and mildew.

Lounge seating has options with natural-looking fabrics like the OFS Realm Lounge Seating. There are fun ways to customize it like adding wood to the curved armrests.


Photo: OFS Realm Lounge Seating

Walls

Imagine natural elements on your walls with rocks, wood, and plenty of greenery. Check the Nevins Bio Canvas Frame that not only brings natural elements into the office, but it helps control acoustics, too.


Photo: Nevins Bio Canvas

Get Naturally Inspired

See these elements coming together in 2010 Office Inspirations The Green Office page. Notice how greenery and light are fused to create a welcoming environment.

You dont have to shut the door on nature when stepping into a corporate office.

Use furniture with natural fabrics and natural wood.

It doesnt have to take a huge budget to green up the surroundings. Real wood shelves filled with pleasing office plants are an easy way to start.


Photo: OFS Obeya Architectural Structure

Re-imagine cubicles or meeting spaces with office design solutions like the OFS Obeya Architectural Structures. Its made with plywood cores and real wood grain details, and a great way to incorporate natural office design trends to your office.


Photo: Arcadia Delen Table

Need meeting tables or a breakroom surface? Check the Arcadia Delen Table thats available in different shapes with solid Ash and Walnut wood finishes.


Photo: Arcadia Livia Bench

The Arcadia Livia Bench has a classic look and comes in both straight wood beams and scalloped wood. Optional removable seat pads can be easily added.

Remember This …

No matter how little or how much sunlight or other natural materials you have in the office, keep an orderly environment. Everyone will think better and feel calmer when their work environment is organized, clean, and orderly.

Heres an idea from The American Society of Administrative Professionals. Choose a day each quarter when everybody cleans and organizes their personal office space and another day when you team up to clean common spaces.

Freshen Up with Natural Office Design Trends

What do you need to improve your office environment and workflow? How do you incorporate natural office design trends successfully?

Get input from the team at 2010 Office Furniture. Theyve got more than 50 years of combined experience furnishing and planning spaces for clients who are among Southern Californias most distinguished corporations, universities, and small businesses.

Theyll show you how to keep employees engaged and promote their overall well-being.

Contact them with your questions and potential project needs.

Read Also: Designing a Healthy Office
Main Photo: Arcadia WorkSmith Cart
Resources & Special Thanks to Respective Product Manufacturers: Arcadia Contract, Loftwall, Nevins and OFS

5 Ways of Developing a Positive Office Environment for Being Happy at the Office

Being Happy at the Office Trendway VoloWall

Finding content and being happy at the office is possible and it doesnt mean you have to give up on your entrepreneurial dreams or other aspirations. Regardless of anyones circumstances, there are plenty of reasons to be upbeat and happy. Create a supportive environment and see how a happy office has a competitive edge.

Develop Your Goals & Mission for Being Happy at the Office

Skilled leaders know how to set a tone that others want to follow by investing on their talents and getting engaged in the tasks at hand. Setting clear corporate goals, reminding people of the mission, and rewarding them leads to employee buy-in.

Make it clear where the company is now and chart the path forward with realistic goals.

Support everyone in their tasks by using furnishings that inspire them to do their best.

Being Happy at the Office HON Astir Chairs
Photo: HON Astir Chairs

Develop an Atmosphere of Inspiration

An atmosphere, or ambiance, is an intangible element but its quite real. Walk into a setting thats either friendly or filled with tension, and you can immediately sense that something is happening—either good or bad.  You can feel right away if particular environment prioritizes their employees being happy at the office.  There are creative number of ways to do this.

Lay a good foundation by planning and designing your office with colors, fabrics, and furnishings that support your brand and mission.

The 2010 Office Inspirations web page lays out ideas to choose from.

What style of office design fits the personality of your company?

Being Happy at the Office 9to5 Lilly Chairs
Photo: 9to5 Seating Lilly Chairs

See how the Modern Industrial Office looks so different from the Upbeat Contemporary Office.

Being Happy at the Office Stylex Verve Chairs
Photo: Stylex Verve Chairs

Either one can set the mood and vibe you want and any design can provide an ambiance that assists your team in being happy at the office and doing their best. This is one part in developing a strong brand internally.

Setting expectations is another part.

Develop Attitudes of Expectation

Expect people to perform and deliver. Lay out and communicate goals, and encourage feedback, and adjust as necessary. Trust them.

This is important, especially in times of hybrid work environments where some employees are in the office for part of their time and then for the remainder of their schedule theyre working out of the home or another remote location.

Expect the best from them.

And in doing so, equip them to carry out their goals. This means planning the workflow and being concerned about their well-being through ergonomics.

Being Happy at the Office OFS Aptos Open Plan
Photo: OFS Aptos Open Plan Workstation

Quality seating, workstations, and proper desks contribute to setting the right expectations. Lighting and other accessories enhance the employee experience, and lead to them being happy at the office.

Develop Wellness to Promote Being Happy at the Office

Our professional and personal lives often overlap and thats fine when everythings going well.

But what happens when a crisis strikes like when an employee goes through personal loss or injury, or the company is hit with a shakeup due to external factors?

An atmosphere of wellness can mean discounted memberships to local gyms or even health plans with counseling options available. Personal issues often need to be handled outside of the work setting.

What happens if you need to talk in-house, though?

Being Happy at the Office Trendway Clear Wall
Photo: Trendway Clear Wall

Define a space either with architectural walls or conversation pods for greater privacy. Plan an informal setting using the Encore Clipse Lounge Seating arrangement.

Being Happy at the Office Encore Clipse Lounge Seating
Photo: Encore Clipse Lounge Seating

Group chats and debriefings dont have to happen in a formal conference room. Modular furniture solutions can give a relaxed feel.

Develop a System of Small Rewards

Cash bonuses are great incentives, of course, and help for being happy at the office. But so are other perks like letting plenty of natural light flow through the office and providing free coffee and other drinks in the break room.

Being Happy at the Office ERG International Gobi Chair

Have plenty of bottled water and healthy snacks on hand. Fatty, high sugar treats like doughnuts can bog down the digestive system. Eating well is one of the key ways of staying healthy and being happy at the office, as noted by job placement agency Monster.com in 10 Tips for Staying Happy at Work.

Small rewards can help the office become a desired destination instead of a place where you have to go or else youll get in trouble.

Develop Ideas With Expertise for Being Happy at the Office

Need to refresh your existing office space or plan an entirely new office environment? The team at 2010 Office Furniture has more than 50 years of knowledge and expertise in helping corporate clients, leading nonprofits, and small businesses in Southern California.

Stay up to date on current office trends.

Get the input needed for effective workflow and contact 2010 Office Furniture with your potential project needs.

Read Also: Designing a Healthy Office
Main Photo:
Resources & Special Thanks to Respective Product Manufacturers: 9to5 Seating, Encore Seating, ERG International, HON, OFS, Stylex Seating & Trendway