Planning an Office that Adapts to the Differing Needs of Employees

Adapting to Employees Allermuir Pause Seating

Your company may have one clear mission and vision statement, but your team is a mix of personalities, body types, schedules, and commutes.  Creating an office space and adapting to employees needs is critical for a successful working environment.

In this age of hybrid schedules and remote working you may have an office space in downtown LA near LA Live and have some employees who live in the Arts District. Others may drive in once or twice a week from the High Desert or Palm Springs.

Some like to stand. Some like to sit—anywhere in the office.

You may have a conference room, but you can also benefit from lounge furniture that can be arranged and re-arranged as needed. It’s an age of multi-use furnishings that serve the dynamics of your office environment.

Let’s see how to design for a range of personalities.

Adapting to Employees’ Physical and Emotional Needs

You can customize your office in many different ways, like equipping for people who have different physical needs and those who have different working habits and styles.

Say you have a finance department where one person likes to sit and another needs to stand for brief periods of time. Height-adjustable desks can be the solutions you need.

Adapting to Employees DeskMakers Ascend Workstation
Photo: Deskmakers Ascend Height Adjustable Workstation

The look and feel of a height-adjustable desk can vary dramatically from one model to another. The DeskMakers Ascend Height Adjustable Desk has a minimalistic appearance. It adjusts easily from one position to another within seconds and comes with many different finishes.

Adapting to Employees Drug Artemis Desk
Photo: Krug Artemis Height Adjustable Desk

For an executive vibe, check the Krug Artemis Height Adjustable Desk.

Get input from your employees so they have buy-in. Ask about their preferences and how they’d like to be accommodated.

Adapting to Employees’ In-Office Working Habits

Not everyone likes to sit at a workstation all day. A change of scenery can help some people be more creative while others prefer stretch breaks and working at different locations throughout the day.

How do you handle the preferences?

HON Abound Workstation
Photo: HON Abound Height Adjustable Workstation

For those who prefer one place to sit and work, equip them with plenty of surface area and set aside boundaries for personal space. The HON Abound Height Adjustable Workstation is a high-tech solution that has numerous configurations. It comes with a wide range of finish options.

Adapting to Employees DARRAN Honey Workspace
Photo: Darran Honey Workspace

A unique solution that’s available is the DARRAN Honey Workspace.

Different styles of cubicles or desks with privacy screens can define personal workspaces and help provide focus.

The Loftwell Split Space Divider can easily fit in new or existing floor plans and it’s also an option for home offices that need separation between personal and professional spaces.


Photo: DeskMakers Synapse Workstations

Does someone need to get away inside the office?

Set aside a lounge area where people can go to answer phones or take their laptops and work. Here are ideas for furnishing the space.

Allermuir Famiglia Chairs
Photo: Allermuir Famiglia Chairs

Use a combination of seating that allows for semi-private conversations and impromptu or planned small-group meetings. A modular seating area that can be arranged and used at the last minute has a distinct advantage over a more formal conference room. It doesn’t have to be reserved and it’s easy to arrange for a small group and then rearrange for the next use.

Look into the ERG International Brighton Modular Lounge Seating, a daring modernization of gathering and meeting spaces.

Adapting to Hybrid and Remote Employees

In many companies, full-time workers may be in the corporate office full-time while others either work remotely or work a hybrid schedule.

Equipping the office to adapt to these schedules includes having flexible office spaces where hybrid and remote workers can settle when they come into the office for meetings. This space can also be used as an area with video conferencing tools for virtual meetings.

What’s a flexible office space?

It could be similar to the lounge area with tables that can easily be set up and taken down when not in use.

It could also be a workstation that’s kept available and is reserved for those who come in for two or three days out of the week.

Adapting to Employees Nevins Volo Media Table
Photo: Nevins Volo Media Table

Install the video conferencing space and tools that are right for you, like the OFS Obeya Architectural Structures or a media table like the Nevins Volow Media Table that fits in any size office space.

You may have a range of people to work with and a variety of expectations to meet, so choose the furnishings that let you adapt to the various needs and create a unified team.

Trust Experience

The team at 2010 Office Furniture has more than a combined 50 years of experience designing offices and adapting to employees needs.  Trust our experts who’s worked in creating modern office spaces and furnishing clients who are among Southern California’s most successful corporations, universities, and small businesses.

Contact 2010 Office Furniture for input on getting as much value as possible from your office environment.

Read Also: Your Guide to the Best Training Furniture for the Office
Main Photo: Deskmakers Synapse Workstation
Resources & Special Thanks to Respective Product Manufacturers: Allermuir, DARRAN, Deskmakers, HON, Krug, Nevins

Best Uses of Flexible Office Spaces

Flexible Office Spaces OFS Hex Seating Ottomans and Tables

Flexible office spaces are necessary for today’s office environment and they have benefits that help employees get the work done while keeping them engaged. Flexible office spaces are orderly and structured—not scattered, chaotic, or haphazard.

Plan the areas needed for focused work and spontaneous interactions since both are needed.

Modular office furniture solutions make it easier to meet the needs of your employees and show them that you’re committed to supporting their efforts.

You’ll also see advantages to using modular office furniture, especially in contemporary office designs.

The Need For Flexible Office Spaces

In recent decades, thinking has switched from “workers must produce no matter how tough the environment” to an emphasis on ergonomics and supporting employees with the best possible tools. Productive offices with good morale have the equipment and well-planned spaces that support employees.  

Companies face the challenges of accommodating staff with different types of needs in today’s hybrid workforce. Employees can accomplish their tasks in different locations thanks to communication technologies.

In past decades, outside salespeople were the ones coming and going from the office. Now, members of finance teams and production teams can do their work remotely or in the corporate office.

Today’s flexible office spaces accommodate ever-changing needs. A variety of furnishings are made to be completely mobile in multi-use spaces.

Flexible Office Spaces Stylex Verve Chairs
Photo: Stylex Verve Chairs

Flexible Office Space Planning

Planning your space well is essential. Here’s what’s happening:

You’re laying out the office so the workflow moves logically and your employees feel supported.

No easy task, but 2010 Office Furniture has over a half-century of experience helping clients determine the best office layouts for productivity.

Each client receives custom solutions depending on their size and how many employees are full-time on-site; remote; or temporary.

The hybrid office is an ongoing reality where you can create flexible office spaces clearly defined by tasks and departments, and other spaces that can be arranged to meet any specific need.

Who Are Flexible Spaces For?

Full-Time Staff

Your full-time, in-house staff who endure commutes along freeways like the 405, or the 55 in Orange County, need their dedicated workspace. Flexible office spaces for them mean giving them the freedom to move from one place and relocate with their laptops and cell phones, or pen and paper pads, to a comfortable area where they can get away from the confines of a workstation.

Give your team the freedom to move around the office with:

Photo: Source International Repeat Seating

Remote Workers

Team members who work from home or other remote locations need to stop in periodically for briefings and other types of updates with in-house staff.  This is where flexible office spaces are extremely useful and beneficial.


Photo: ERG International Brighton Modular Lounge Seating

Architectural walls provide flexible office spaces for meetings and so do certain types of lounge furniture like the ERG Brighton International Modular Lounge Seating, designed so users can make multiple configurations.

You can also provide workstations for remote workers, especially those on a hybrid schedule.

If your area is sectioned off by departments, then each department can have a specific place for the employees who stop in two or three days per week.

Temporary Workers

Modular cubicles help with flexible office spaces.  Thanks to modular cubicles, you can easily put workstations and certain models of tables in storage until you need them.

Maybe you need to hire a temporary worker for a month or more to catch up on data entry or create new marketing materials.

It’s easy to take cubicles out of storage, set them up, and then take them down again as needed. Choose from traditional-looking cubicles like the HON Accelerate Workstation or a unique design like the DARRAN Honey Workspace.


Photo: HON Accelerate Cubicle Workstations


Photo: Darran Honey Workstations

Clients

Flexible spaces accommodate clients as well.  You don’t need a conference room for a meeting area. An enclosed conference room may seem too constricted. Create a relaxing and pleasant atmosphere using modular furniture that has color schemes and fabrics with a homey feel.


Photo: ERG International Laguna Lounge Seating

Consider the ERG International Laguna Lounge Seating which has numerous customizable options and fits in personal and public spaces such as common areas, cafes, and lobbies.

Nesting tables can be used for a pop-up workspace and returned when finished.

Vendors

People who you contract with will occasionally want to stop in and show you new product lines or give you ideas on how you can improve some part of your operation. So now, you’re the client and they’re the supplier.

Arrange modular and acoustic furniture for flexible office spaces as a solution or take them inside a space that’s defined by architectural walls.


Photo: Trendway Volo Architectural Walls

Plan Your Office With 2010 Office Furniture

Refresh your office and create flexible office spaces to meet your existing needs. The team at 2010 Office Furniture has helped Southern California’s most distinguished corporations, nonprofits, and small businesses function more effectively with customized and modular furniture solutions.

Contact 2010 Office Furniture with questions related to your needs and possible projects.

Read Also: Using Mobile and Nesting Desks for Your Office
Main Photo: OFS Hex Seating & Ottomans
Resources & Special Thanks to Respective Product Manufacturers: Darran, ERG International, HON, Source International, Stylex & Trendway