Planning an Office that Adapts to the Differing Needs of Employees

Adapting to Employees Allermuir Pause Seating

Your company may have one clear mission and vision statement, but your team is a mix of personalities, body types, schedules, and commutes.  Creating an office space and adapting to employees needs is critical for a successful working environment.

In this age of hybrid schedules and remote working you may have an office space in downtown LA near LA Live and have some employees who live in the Arts District. Others may drive in once or twice a week from the High Desert or Palm Springs.

Some like to stand. Some like to sit—anywhere in the office.

You may have a conference room, but you can also benefit from lounge furniture that can be arranged and re-arranged as needed. It’s an age of multi-use furnishings that serve the dynamics of your office environment.

Let’s see how to design for a range of personalities.

Adapting to Employees’ Physical and Emotional Needs

You can customize your office in many different ways, like equipping for people who have different physical needs and those who have different working habits and styles.

Say you have a finance department where one person likes to sit and another needs to stand for brief periods of time. Height-adjustable desks can be the solutions you need.

Adapting to Employees DeskMakers Ascend Workstation
Photo: Deskmakers Ascend Height Adjustable Workstation

The look and feel of a height-adjustable desk can vary dramatically from one model to another. The DeskMakers Ascend Height Adjustable Desk has a minimalistic appearance. It adjusts easily from one position to another within seconds and comes with many different finishes.

Adapting to Employees Drug Artemis Desk
Photo: Krug Artemis Height Adjustable Desk

For an executive vibe, check the Krug Artemis Height Adjustable Desk.

Get input from your employees so they have buy-in. Ask about their preferences and how they’d like to be accommodated.

Adapting to Employees’ In-Office Working Habits

Not everyone likes to sit at a workstation all day. A change of scenery can help some people be more creative while others prefer stretch breaks and working at different locations throughout the day.

How do you handle the preferences?

HON Abound Workstation
Photo: HON Abound Height Adjustable Workstation

For those who prefer one place to sit and work, equip them with plenty of surface area and set aside boundaries for personal space. The HON Abound Height Adjustable Workstation is a high-tech solution that has numerous configurations. It comes with a wide range of finish options.

Adapting to Employees DARRAN Honey Workspace
Photo: Darran Honey Workspace

A unique solution that’s available is the DARRAN Honey Workspace.

Different styles of cubicles or desks with privacy screens can define personal workspaces and help provide focus.

The Loftwell Split Space Divider can easily fit in new or existing floor plans and it’s also an option for home offices that need separation between personal and professional spaces.


Photo: DeskMakers Synapse Workstations

Does someone need to get away inside the office?

Set aside a lounge area where people can go to answer phones or take their laptops and work. Here are ideas for furnishing the space.

Allermuir Famiglia Chairs
Photo: Allermuir Famiglia Chairs

Use a combination of seating that allows for semi-private conversations and impromptu or planned small-group meetings. A modular seating area that can be arranged and used at the last minute has a distinct advantage over a more formal conference room. It doesn’t have to be reserved and it’s easy to arrange for a small group and then rearrange for the next use.

Look into the ERG International Brighton Modular Lounge Seating, a daring modernization of gathering and meeting spaces.

Adapting to Hybrid and Remote Employees

In many companies, full-time workers may be in the corporate office full-time while others either work remotely or work a hybrid schedule.

Equipping the office to adapt to these schedules includes having flexible office spaces where hybrid and remote workers can settle when they come into the office for meetings. This space can also be used as an area with video conferencing tools for virtual meetings.

What’s a flexible office space?

It could be similar to the lounge area with tables that can easily be set up and taken down when not in use.

It could also be a workstation that’s kept available and is reserved for those who come in for two or three days out of the week.

Adapting to Employees Nevins Volo Media Table
Photo: Nevins Volo Media Table

Install the video conferencing space and tools that are right for you, like the OFS Obeya Architectural Structures or a media table like the Nevins Volow Media Table that fits in any size office space.

You may have a range of people to work with and a variety of expectations to meet, so choose the furnishings that let you adapt to the various needs and create a unified team.

Trust Experience

The team at 2010 Office Furniture has more than a combined 50 years of experience designing offices and adapting to employees needs.  Trust our experts who’s worked in creating modern office spaces and furnishing clients who are among Southern California’s most successful corporations, universities, and small businesses.

Contact 2010 Office Furniture for input on getting as much value as possible from your office environment.

Read Also: Your Guide to the Best Training Furniture for the Office
Main Photo: Deskmakers Synapse Workstation
Resources & Special Thanks to Respective Product Manufacturers: Allermuir, DARRAN, Deskmakers, HON, Krug, Nevins

Get Inspired with These Top 10 Office Design Trends for 2024

Office Design Trends for 2024 Friant Dash Desk

Keep your office refreshed or plan an entirely new space using these 10 office design trends for 2024.

Make your workspace a destination where employees want to enter. Inspire them to get engaged in their professional strengths while blending their individual personalities with the companys brand.

Thats not an easy feat and requires expert space planning, but the benefits include people who feel ownership of their work and know that theyre well supported.

Some experts find that human-centric workspaces are more likely to exhibit high performance and are likely to attract younger talent.

Lets take a closer look.

Next-Level Collaborative Spaces

Offices have gone from traditional solid walls and conference rooms to open offices.  What are office design trends for 2024 looking like?

Open-office plans made a big splash by removing physical walls and using bench workstations and seating to bring workers together. But critics realized that people still needed private spaces to focus.

Now, traditional meetings may be going goodbye, too.

Shopify cut down the number of employee meetings this year, as reported on LinkedIn, and the company expects several teams to complete 25% more projects by the end of the year compared to last year.

What to do?

The need for communication and collaboration remains. Find creative ways to share corporate values and goals while creating welcoming environments.

Get ideas on work environments that reflect your corporate brand on the 2010 Office Inspirations page, an online showcase revealing possibilities.

Planning for Personality as Office Design Trends for 2024

Your company has a brand personality and the people who work for you, and with you, have their unique personalities.

Check out these following office design trends for 2024 and see what works for your company.

Use corporate spaces to reflect the Big Picture, just like the National Hockey League did at their offices in Manhattan at One Manhattan West. Bold graphics with team logos line a hallway.

Your company can incorporate the golden hues of the mountains around Los Angeles County and Orange County and blend the teal of ocean waves with the shimmering skies.


Photo: Maverick Gravity Reception Desk

Begin with the reception area where you can incorporate your brand with the reception desk, guest chairs, and tables.

Or you can pay homage to the regions once plentiful orange groves or other historic attributes.


Photo: Scale 1:1 Eyhov Workstation

Let your employees bring their personalities out within their workstations to showcase hobbies and special skills.

Multi-Purpose Spaces

Designing spaces with multiple uses is a big part of office design trends for 2024.

Lounge areas can be used for individuals who need to take calls or want to do work away from their desks. The same spaces can also use furniture that can be reconfigured for use by a small group. Remote workers who stop by for in-person meetings can use those same spaces to touchdown and get themselves organized.

Flexible Environments

This is similar to multi-purpose spaces but think of a breakroom having room and pods where people can have focused conversations. Make your office like a coffee shop.

Use architectural walls to create conference rooms and training spaces.

Equipped for Remote Workers

Video conferencing areas with tables made for the occasion are excellent ways to accommodate remote workers and in-person staff who need to attend virtual trainings and other important meetings.

Channeling Sound


Photo: AMQ 3F Acoustic Panels


Photo: Friant Interra Cubicle

Use acoustic panels, cubicles, and stylish bookcases to direct sound. Dont let important conversations distract others who need to focus.

Furnishings for Well-Being


Photo: Rouillard FX Chair


Photo: Workrite Astra 3 Task Light

Ergonomics is the study of fitting equipment to meet a persons well-being. Ergonomic chairs, height-adjustable desks, and task lighting create an environment that helps reduce physical stress and strain.

Blending Professional and Personal as Office Design Trends for 2024

Stepping into the corporate office doesnt mean you have shut the door on your personal life. And being employed means you might still have a home office.

Allow more blending to take place in the office, especially between workers of different generations.

Why?

Digging further into the Gartner studies, its stated that Gen Z has missed out on developing soft skills, such as negotiating, networking, speaking confidently in front of crowds, and developing the social stamina and attentiveness required to work long hours, in an in-person environment.”

Encouraging mentoring and working across age and cultural differences can benefit all.

Welcoming Nature

Already popular but still going strong into office design trends for 2024 are going green and biophilia.

Make sure you green up the office. Use plants throughout to provide a pleasant look and freshen the air. Place greenery on the walls by using the Nevins Bio Canvas Frame, a stunning selection of moss, bark, and stone panels with no maintenance required.”

Using Light


Photo: Friant Dash Revitalize Workstation

Remember to let in as much natural light as possible. Weve got plenty of it in Southern California and there are many ways to let it filter throughout an open office using bench seating and translucent privacy screens instead of solid walls.

Turn to Experience for Office Design Trends for 2024

Planning spaces for well-known corporations, meeting the needs of universities, and providing solutions for small businesses takes a knowledge of how work flows and what people need.

Turn to the team at 2010 Office Furniture to update your workspace following top office design trends for 2024.  Tap into more than a combined half-century of experience serving clientswho are among Southern Californias most distinguished companies.

Contact them and let them know your project needs.

Read Also: Office Trends that Keep Employees Engaged and Productive
Main Photo: Friant Dash Desk
Resources & Special Thanks to Respective Product Manufacturers: AMQ, FriantMaverick, Rouillard, Scale 1:1 and Workrite

Easy Ways to Reduce Office Stress and Create a Welcoming Atmosphere

Easy Ways to Reduce Office Stress and Create a Welcoming Atmosphere

The Dangers of Office Stress

Office stress is the greatest threat to employee health and productivity. Short tempers and walking or sitting with slouched shoulders are signs that someone is under stress. Work comes with a lot of stress, especially for companies trying to grow and win market share. Putting together a wellness program is a good idea, but here are easy ways to reduce tensions in the office.

Reduce Clutter

Some people are naturally better at organizing desks and drawers than others. Ask them to share their tips for keeping a desktop or workstation clean and neat. Provide adequate storage for personal belongings and work-related materials such as brochures and office supplies. Use modular open plan benching units that are easily configured like Staks Open Plan Desking by First Office.

Listen

Society is noisy, especially with social media newsfeeds that broadcast opinions on every subject available. Encourage people to take personal social media breaks. In open office environments, personal phone calls and impromptu conversations add to the chatter. Create listening spaces with modular units like the Co-op Lounge by Arcadia or Coact Modular Lounge by First Office. Both help define a meeting space without creating barriers.

The executive team may be used to giving orders, but company leaders and managers should also develop listening skills to hear and address concerns that employees have. Maintaining eye contact, absorbing concerns, and re-stating what the person has said are important steps to listening well. Don’t be too quick to offer solutions. Someone may simply need to share what’s on their mind regarding their work or personal life in order to process. Once they talk about it, the subject can be done. Note action steps that need followed up on and make sure they agree.

Create Shared Experiences

Stress will increase if an employee feels isolated in trying to overcome a problem. Create an environment within departments or across the company where it’s okay to share concerns and invite solutions.  Give credit and recognition to employees who come up with innovative ideas.

Move to Alleviate Office Stress

Encourage people to get up and move on a regular basis. This could be to stretch at the desk or walk down the hallway or outside around the block.  Install a treadmill near a break area for people who want a walking break. Encourage exercise with discounts on gym memberships and have the team post their favorite places to walk and hike.  Ergonomic chairs and height-adjustable personal desks and workstations are also key in reducing office stress. Proper posture when sitting and typing keeps the head and neck balanced and aligned so there is less stress on knees, elbows and wrists.

Reduce Chronic Inflammation

Encourage people to drink plenty of water throughout the day and reduce the amount of sugary and fatty foods they eat. The body adapts to many conditions and people eventually won’t realize the toll that chronic inflammation takes.  Let people know that they’re in an environment dedicated to helping with office stress, where they can also take control and be empowered to help .

Use Office Plants

Indoor plants create a pleasant atmosphere, help filter the air, and even absorb sound. Researchers have found that using office plants reduced blood pressure and employees felt alert. Plants can be used to define personal and departmental work spaces in open office environments.

Reduce Your Office Stress

We’re here to help!  Share your needs with us here for creating an office environment that’s free of office stress, and help create a welcoming atmosphere for your company.

Image Source: OFS LeanTo

Move, Sit & Listen: The Basics for Holistic Office Wellness

Promote holistic office wellness by helping staff move, sit, and listen. It’s easy to put it into the daily routine with a low cost and high potential returns. Here are three categories to use in evaluating your approach.

Office Wellness with Movement

Furnish your office for activity. Our bodies are meant to move and not sit in one place for hours at a time.

This write-up from Office Vibe shares important facts: up to 80% of Americans work in jobs that require little to no movement; and research shows that employee medical costs fall by $3.27 for every dollar spent on wellness programs.  Here’s what happens with a sedentary lifestyle at the office and at home. Pressure builds on the lower back and joints while key muscle groups can weaken. Blood circulation suffers and, ultimately, less oxygen flows to the brain.  Office wellness that includes movement can be subtle. Show employees stretching exercises to do while seated. Encourage them to take a brisk walk down the hallway every couple of hours or scoot around the block outside during lunch.  Install height-adjustable desks for individual offices and for workstations. Start getting used to it slowly by using it in a standing position for 10 to 15 minutes at a time.

Wellness When Sitting

Sitting seems like a non-stress activity that shouldn’t have any impact on our bodies. Not true. Make no mistake that sitting without moving creates stress.  Gravity is at work, plus the way we sit can aggravate key areas of the body like the neck area, lower back and hips.  Employee wellness should focus on sitting with proper posture while using ergonomic chairs and workstations and desks with height-adjustable surfaces. Here’s why:

  • Proper posture is when a person is sitting in front of a computer with a relatively straight back and not straining to see the screen. Leaning forward strains the neck because our heads weigh as much as a heavy bowling ball. That gradually pulls the vertebrae out of alignment and pinches the nerves running from the brain to the rest of the body. Blood flow is reduced and pain signals increase.
  • Ergonomic chairs have a real-world benefit that adjust to the contours of the body and evenly distribute weight. They allow for natural movement, too. Not all chairs are quality ergonomic so look for those with lumbar support, waterfall seating to relieve stress on the legs and adjustments for armrests, height and tilt.
  • Height-adjustable desks and workstations conform to individual needs so it’s easy to sit properly. This reduces the flare-up of ailments like carpal-tunnel syndrome.

Another danger to sitting is when people slouch on chairs or sofas and cradle a cell phone with their neck and shoulder. Remember, our bodies and the parts that make it are a whole. A daily repetitive motion like this can throw us out of alignment.  That’s why stretching and regular intervals of movement are beneficial.

Listening Properly

Another part of office wellness isn’t so obvious, but it can reduce stress a great deal. It’s listening properly.  By nature, people want to have their voices heard and know that their ideas and opinions matter. Personal interactions are easily misinterpreted because personality differences come in such wide ranges. This is true in a family and it’s certainly true in an office setting.  And as much as we sometimes try, we can never really fully separate our personal lives and needs from our work and professional lives. Broken relationships, sick kids, and other personal issues distract from the tasks at hand.  Learning to listen well can reduce internal stress—that’s the jangling nerves that we don’t see. Executives, mid-level managers and hourly workers can all use reminders on how to stop, hear what the other person is saying, and repeat back what they’ve heard.

Having designated areas for quiet conversation and personal reflection is key. Semi-enclosed meeting pods and seating arrangements that allow for one-on-one or individual time provide focus and reduce distractions. Leave cell phones behind and don’t take a laptop to go online.

Achieving Holistic Office Wellness

Office wellness can easily be implemented in the everyday work setting. For ideas on how to plan and furnish an office for better office wellness submit your questions and needs to us!  Our 2010 Office Furniture team of experts have a combined of five decades of experience helping start-ups, nonprofits and leading corporations throughout Los Angeles, Orange County and the Inland Empire.

Read Also: Staying Productive with an Effort for Holistic Office Wellness
Main Photo: Global River Lounge
Resources & Special Thanks to Respective Product Manufacturers: Global