Infusing Offices with New Energy Using Fresh Interior Design Office Tips

Interior Design Office Tips Friant System 2 Screen

The upcoming year have many of us starting anew and looking for ways to freshen up our office.  And like most things, we want our workspace to look and feel better, as well as work more efficiently for our needs.  These great interior design office tips not only help revamp and elevate your office space, but truly are more practical than you’d think — and incredibly simple to incorporate.

All in all, it’s all about bringing in new positivity, so don’t forget to have fun.

Interior Design Office Tips ODS Artiv Workstation
Photo: ODS Artiv Workstation

Interior Design Office Tips

Boring office environments should fade away because there are tremendous options available to design a workplace that reflects your brand. Don’t worry about busting budgets since modular furnishings make it possible to start small and expand as needed.

An office that’s planned well can boost morale and be a key to retaining top talent. This leads to greater productivity and profitability.

But how do you capture the best interior?

Plan the Area

The first of these interior design office tips is planning.  Take note of the personnel, their tasks, and how often they’re in the office. Who works full-time, in-office, and who works a hybrid schedule of working in the office and working remotely?

List your needs including:

  • The number of workstations
  • Flexible meeting areas
  • Communication plans with remote workers
  • Storage


Photo: Deskmaker Catalina Storage

Don’t cram an area with furniture; leave open space where possible. This acts like white space on a website to draw people in.

Reflect Your Brand

Designing your office is a reflection of your brand. If you’re a professional firm, you don’t need to be stiff and formal, but you should inspire confidence in your staff and clients who come to visit.

Begin the moment the office door is opened. Make sure the first impressions in the reception area and foyer are well received. Use furnishings that are welcoming so they don’t have the appearance of barriers.


Photo: Global Adaptabilities Reception Desk

Look at the DeskMakers Overture Reception Desk as an example of a light color that also brings a unique wood look into the office.

Have comfortable seating arrangements for visitors who need to wait.

You can also check out 2010 Office Furniture’s Office Inspirations page to see how colors, placement of cubicles, and open plan benching impact the surroundings, in conjunction with these interior design office tips.

Light Up Your Spaces

One of the most important interior design office tips is to address your office lighting.

Stream as much natural light as possible. Enlarge windows, use skylights, or create outdoor spaces on patios and balconies.

Natural light is proven to boost morale, aid employees in being as productive as possible, and helping them to sleep well at night.


Photo: Koncept Gravy Desk Light

A well-lit office is part of the overall use of ergonomics. Check for the best lighting accessories so sore and tired eyes don’t become problems.

Desk lamps, floor lamps, and LED concept lights like the Koncept Mr. GO! Lantern, with a curved light handle, provide the right amount of light at the workstation. You can easily move it around the office or to a common waiting area.

Use Natural Materials

Compact offices can be inviting and reflect a brand just like their sprawling corporate counterparts. Eye-catching concepts bring greenery into the office in unique ways like the Nevins Bio Canvas Frame. It’s a maintenance-free collection of moss, bark, and stone on easy-to-install frames.


Photo: Nevins Bio Canvas

Incorporate Green Office design to bring more of nature into the work setting, known as biophilic design. The concept isn’t new; think back to the Hanging Gardens of Babylon. This design helps us renew and rekindle our connection to nature.

Get more ideas and learn from a retail tea shop in Brazil that’s home to a popular brand. The shop uses plenty of natural materials and items like rope on the staircase, as seen on Dezeen.com.

Have a Health-Conscious Focus

Today’s offices can promote employee health through the use of specialty fabrics and plenty of accessories that reduce the spread of harmful bacteria. An example is the Social Distancing Office using antimicrobial fabrics, countertop shields, and privacy screens.


Photo: Enwork Deskwrap Screen

Freestanding screens come in a variety of heights and hues.

Try Plywood

Plywood is well-known in residential construction for walls and as decking on roofs, but you can also use plywood to create stylish offices as seen in the article Ten stylish plywood interiors that give the material a luxurious upgrade.

Create benches or increase your storage using plywood.

The material can act as a warm space divider and sound barrier. Decorate using hanging baskets filled with indoor plants, decorate the wood with fabrics, or both.

Get in Touch for Interior Design Office Tips

Get input on your potential design or re-design with a commitment-free consultation. Our team at 2010 Office Furniture has decades of experience advising and supplying major corporations, leading universities, and small businesses throughout the Los Angeles basin, Orange County and the Inland Empire.

Contact us for more interior design office tips and share your questions.  We’re happy to help!

Read Also: Plan Your Office for the Employee Experience
Main Photo: Friant System 2 Screens
Resources & Special Thanks to Respective Product Manufacturers: Deskmakers, Enwork, Global, Koncept, Nevins & ODS

Creating Ergonomic Workstations for Office Well-Being and Productivity

Creating Ergonomic Workstations for Office Well-Being and Productivity

Creating and designing an ergonomic workplace with ergonomic workstations isn’t just a passing fad. Here’s why.

You’ve known plenty of dedicated employees who struggle with maladies such as carpal tunnel syndrome, back strain, or spend hours squinting at the computer screen. In the break room or in social settings, how many times have you heard co-workers or friends moan and say they’re getting older?

What do you think?

Do you know the impact that the right desk, chair and lighting can have on office well-being and productivity?

Find out how ergonomics came about so you get a good understanding of not just how to create ergonomic workstations but why it’s important.


Photo: HON Empower Height Adjustable Tables

What is Ergonomics

Ergonomics is the study of how employees interact with their work surroundings. The purpose is creating an environment to meet the needs of workers instead of making employees fit into the work setting.

Can you identify with this familiar situation?

A person types away hours every day on a keyboard and strains the wrist. Who hasn’t heard of carpal tunnel syndrome? The employee has to take time off to get treatments or can’t work as productively.

Keyboards, chairs and desks are now designed to support good posture instead of making workers potentially suffer more problems. The equipment is designed to help people do their tasks well and reduce the risk of injuries.

Ergonomics, also known as human factors, creates efficiencies while minimizing problems that come from doing repetitive tasks. The discipline is appropriate for both white collar workstations and factory floors.

How Ergonomics Came About

An Italian physician in the late 1600s noticed how metal mining workers suffered poor health. Respiratory illnesses were prevalent but also their bodies were affected by awkward working positions.

They forced their bodies to meet the demands of the working environment and paid a price in poor health.

Skip ahead to 1857 when a Polish biologist is credited for creating the word ergonomics based on the Greek words ergon (work) and nomos (natural laws).

Now head into the late 20th century and into Southern California where local universities like UCLA started to improve working conditions through ergonomics. Since 1987, UCLA’s Labor Occupational Safety and Health Program has “trained thousands of workers and supervisors in office ergonomics.”

A company of any size can design a work environment to adapt to the needs of its people. Let’s see how this is done by looking at something as simple as the office chair.

What Ergonomic Stations Reduce or Prevent

In the late 1800s, the growth of railroads in the U.S. made it possible for businesses to reach customers across the country. A heavy emphasis was placed on office administration to track orders.

Bookkeepers, secretaries and other support staff needed something to sit on. Wooden office chairs were a one-size fits all solution. End of story.

The chairs were sturdy and you didn’t have to worry about them breaking or falling apart. They were completely stationary. If you had to bend and take paper from a desk drawer your hips and back had to pivot since the chair was built to stay in one place.

If your hips or lower back got sore, then you’d take anti-inflammatories to temporarily reduce the pain.

Along came executive chairs that looked fancier and had wheels. Now you could glide to the nearby filing cabinet or to the phone. By the 1970s, more executive chairs were designed to support a person’s body.

Executive office chairs were more comfortable, but they still didn’t address two underlying maladies facing the modern office worker:

  • Musculoskeletal Disorders (MSDs)
  • Repetitive Strain Injuries

This is more than just bad backs. MSDs affect nerves, ligaments, blood vessels and tendons as noted on a write-up of ergonomics on the OSHA website.

When a person does the same work constantly at a desk or chair that’s at an improper height and they have poor posture, they’re at risk for repetitive strain injuries. MSDs lead to frequent absences from work.

Employee absenteeism became widespread and serious studies evolved on how workers interacted with the workplace. That’s the focus of ergonomics.

Flip the calendar back to the early 1900s and you’ll find in-depth work appearing on ergonomics. The growth and use of aviation in the world wars that followed made the U.S. military see how they could make crew members better able to handle their duties. Engineers studied the intersection of airplane design and the limitations of the human body.

Now, back to the office.

Here’s where this extensive research has taken us—to high quality solutions that are readily available.


Photo: 9 to 5 Seating Ergonomic Chairs

You work in an office every day but can you name the basics element of a workstation?

If not, no problem. It’s listed below.

Principles of Ergonomic Workstations

What makes up a workstation?

  • Desk or Worksurface
  • Chair
  • Monitor and Keyboard or Laptop
  • Mouse and Mouse Pad
  • Lighting


Photo: Humanscale M10 Monitor Arm

Do those last two items surprise you? They shouldn’t.

Learn why as you read along.

When setting up an ergonomics workstation, pay attention to the space design of the room, a key part of the 2010 Space Planning Strategy.

Also look at the placement of accessories and the equipment layout on the desk as noted in a detailed write up on computer workstation ergonomics by The University of Western Australia. A person’s joints shouldn’t be stressed while sitting and working.

Here’s a summary of how an ergonomic workstation keeps a person in a neutral position:

Be seated so you’re eye level with the top of the computer screen.

Use a wrist pad when not typing to rest your wrists at a neutral position. Wrist pads aren’t meant to be used while typing.

Adjust armrests so elbows are close to the side of the body and are bent at a 90 degree to 100-degree angle.

Adjust the chair so feet are sitting either comfortably flat on the floor or on a footrest.

Be aware of good posture. An article and infographic from the province of Alberta, Canada notes that your ears should be above the shoulders. Those should be over the hips. This position reduces back strain. Use a lumbar pillow or roll against the lower back for extra support.

Now, let’s look at individual items.

Desks

Here’s a tip for working comfortably at a desk. Make sure the surface has everything within easy reach so you don’t have to turn and twist unnecessarily.

How does your desk adjust to your body so you can be more productive and reduce the risk of injuries? Height adjustable desks are an ergonomic solution in many offices.

Desks that support good health can be used in private offices and serve the needs of one person or they can be used in a pod of four people or more. Each person can adjust the desk to suit their preferences so they can work using the best posture possible.

If you’re wondering what to look for in the best ergonomic desks then consider this: make sure the desk changes heights quietly and is easy to reset.

How heavy will the items be on the surface? You don’t want equipment that creates instability.

Height adjustable desks fit well in compact spaces, executive suites and open plan offices.

The equipment does more than provide a place to work. Desks that adapt promote office wellness. A 12-month workplace study from the Ichan School of Medicine at Mount Sinai found that height adjustable desks are linked to increased productivity, better concentration and improved health overall.


Photo: HON Empower Height Adjustable Worksurface

 


Photo: Humanscale QuickStand 

Office aesthetics are important, and today’s desks fit traditional office spaces and the latest floor plans.


Photo: HON Empower Worksurfaces with Privacy Screens

A private office desk like the Krug Adesso Height Adjustable Desk has a finely crafted appearance while the Hon 10500 Series Height Adjustable Desk is minimal for a compact work place and collaborative open floor plans.

Desks are a good way to improve ergonomics, but now let’s look at chairs.

Chairs

Sitting for a long period of time simply isn’t a natural position for the body. That’s why it’s important to move. Stretching every 20 minutes to a half hour and take a quick walking break every 90 minutes to two hours.

Moving gives your muscles and tendons a chance to reset.

Make sitting easier and less harmful to your body by using an ergonomic chair that supports a body’s natural movement.

Think of it this way.

You’re not sitting still on a chair. You’re reaching for files, turning to look or listen to a co-worker, and, yes, sitting with good posture, we hope, while typing up your latest report.


Photo: Humanscale Freedom Chairs with Headrests

Remember that ergonomics is meant to keep the body in a neutral position, meaning little to no strains on the joints and lower back.

If you’re looking for the best ergonomic chair, then you need a chair that has a comfortable tilt to it with good lumbar support. Make sure your knees are bent at about 90 degrees. Use a footrest if your feet don’t touch the floor.

Choosing a chair that works is subjective since no two bodies are the same. Evaluate the material, the durability, and overall comfort. Make sure the chair provides support so you’re not hunched over or leaning forward excessively.

Ergonomic Computer Accessories

Posture has a tremendous impact on overall well-being. Your head weighs as much as 12-pound to 14-pound bowling ball so you don’t want to learn forward to squint at the computer screen.

The more your head tilts forward, the more you’ll strain your muscles at the base of your neck and along your shoulders.

Keep computer screens at an eye level so you don’t have to lean forward to read the screen. Accessories like a keyboard and mouse should let the arms remain horizontal. Be careful that your wrists aren’t bent or extended upright.

Office lighting also affects your work and posture.


Photo: Humanscale Keyboard Tray Systems


Photo: Humanscale Keyboard Tray Systems

Light


Photo: Humanscale Vessel Pendant Lights

Light does more than just let you see what you’re doing. Controlling the proper amount of light flowing from windows and lights is part of an ergonomic office design.

The right amount of light in an office boosts your employees’ morale. Natural light is a proven mood booster that promotes a restful night’s sleep as well.

There are three basic types of lighting:

  • General
  • Localized-general
  • Local, also called task lighting

General lighting covers a large area such as ceiling lamps that cover a wide area.

Localized-general lights include ceiling lamps that can direct light to specific areas.

Task lighting is much more focused and lets specific users adjust light levels. Desk lamps are a good example of task lighting.

Good lighting tips include arranging light fixtures so they’re not creating glare on computer screens, but providing enough focused light so users don’t have to squint.

Light “enhances the mood and desirability” of work spaces and public places as noted by the International Association of Lighting Designers.

Now consider the various elements of an ergonomically sound workplace? Can you understand what it ultimately delivers?


Photo: Humanscale Infinity Desktop Light

The Ergonomic Workstation Solution

Sitting comfortably with good posture, being able to handle repetitive tasks with little discomfort and working with proper light are all elements of an ergonomic workstation, and healthy work environment.

How we feel physically also impacts our thinking and our emotions. Investments in the right equipment are investments in people and their health.

Make this a team effort. One person in the office doesn’t have to decide how to carry out improvements and changes. Employees typically want their voices heard.

A successful ergonomics program involves employees in worksite assessments, solution development and implementation.

Here’s the end result of an office that’s planned well.

Expect a reduction in absenteeism from ailments like carpal tunnel syndrome, aching shoulders and bad backs. Employees will be more engaged and alert with proper workstations and a supportive environment.

Give your team the opportunity to function at their optimal levels.


Photo: Friant System 2 Workstations


Photo: Humanscale Ergonomic Workspaces

Get the Expertise You Need

Get input from 2010 Office Furniture on your space planning needs and laying out an office that meets the needs of employees and departments. Call or submit your questions.

Our team has more than 45 years of experience serving corporations, universities and small businesses throughout Los Angeles, Orange County and the Inland Empire.

Read Also: Designing an Office Layout for Maximum Productivity
Main Photo by: ODS / Office Design Studio
Resources & Special Thanks to: OSHA, University of Western Australia, UCLA, MyHealth.Alberta.Ca, IALD, & Respective Product Manufacturers: ODS / Office Design Studio, 9 to 5 Seating, Friant, HON, and Humanscale