Sharing ideas, tackling tough issues, and simply engaging in casual banter is all part of office communication. Laying out workstations and lounge areas to support effective dialogue requires planning. A lack of information flow gets teams off alignment (as noted by this article with a survey from Clear Company). Achieving the best use of space that fosters effective communication can build consensus and keep the team tracking toward the same goals. Here are several types of communication and how a layout can enhance each one.
A collaborative team faces a tight deadline and needs adequate time and space to give and take input. Open plan workstations like Teamworx by DeskMakers and Novo by Friant allow for small teams to gather in collaborative workspaces. This style of workflow provides good office communication that’s ideal for brainstorming, planning and charting progress. An office set-up such as this will allow for coming together easily and then retreating to implement ideas.
Great news such as promotions and landing large accounts are always more easily shared and celebrated. Addressing tough topics at the office however is more delicate. Promoting office communication with open meetings that allow for honest discussions help keep teams together in good times and in lean moments. Office arrangements that include custom conference tables and multi-purpose chairs or adaptable lounge areas can enhance this office communication need.
Active listening is challenging in an office environment that’s busy and filled with phone calls and client meetings. It is especially difficult in an open office setting. Create a space for small groups or one-on-one discussions to take place without feeling like everyone is listening in. Private and semi-private seating arrangements such as Qove and Heya by OFS, Co-Op by Arcadia, and Coact by First Office are great examples of lounges that provide a focused space. These types of setups promote focused conversation and effective office communication.
The most natural environment where employees interact is the staff lounge or lunchroom. One way to enhance office communication here is by promoting staff to move and get their blood flow going. Consider a multi-use product like the Nomad Sport Conference Table which can be converted and used for a ping-pong match. This can let off steam and lead to a robust time of sharing ideas and solutions. Remember, communication is most effective when there are breaks and spaces for people to move around and absorb what’s been shared. Lounge areas are ideal for escapes and offer places to mill around, socialize, relax and re-focus.
Implement Better Office Communication
If you are interested in designing your office to promote better office communication, please don’t hesitate to ask us for help. Our office furniture experts are here to guide you and help you every step of the way.
Read also: Office Communication Best Practices: Goal Setting
Image Source: Scale 1:1 Nomad Table